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Council addresses Google two‑factor rollout, aging iPads and quorum rule change
Summary
At the May 21 session, Grantsville officials said Google-mandated two-factor authentication is being implemented, staff are troubleshooting old iPads and slow guest Wi‑Fi, and the city clarified a rule change on when a quorum is established.
Grantsville officials discussed technology and meeting procedure issues at an open session May 21, including a Google-mandated rollout of two-factor authentication for accounts, aging council iPads and Wi‑Fi problems, and a clarified rule about when a quorum exists.
A staff member said Dean is “working with” the rollout and described a problem for employees who do not have a cell phone stipend or a work phone: "our employees that don't have a cell phone stipend or a personal cell or a work cell phone, don't have to use their personal cell phones, but we're trying to figure out exactly what's gonna be required of of us for our accounts." The staff member added that Google has mandated two-factor authentication and the city is trying to provide alternatives such as a second authenticator or a third-party option.
Participants described technical limits with devices and packet distribution. One speaker said, “this whole dove can't handle 499 pages. I can't handle 499 pages,” and others noted some council iPads use the guest Wi‑Fi, which “actually slows down, and it doesn't give good” performance. A council member said the devices are “at least 8 years old.” Staff said they would try to move devices to the non-guest Wi‑Fi and discuss options for standardized replacements.
The meeting also covered public packet posting practices. A staff member noted that agenda materials posted online will not include executive session items and that bids or other attachments are sometimes provided to council separately.
On meeting procedure, a staff member explained a change to rules about quorum formation: “the meeting has to have been convened in order for there to be to for a quorum to matter. So if you have not convened a meeting, it does not matter if you're there. There it's not a quorum. It's just you individually being at the place.” Participants discussed using brief focused trainings and short conference calls to reduce the need for additional in‑person meetings.
Follow-up actions described at the session included continuing work by Dean and staff on two-factor options for employees, efforts to move council devices to a faster network or replace them, and tailored trainings for members on technology and meeting procedures.
