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Trustees begin review of term limits, attendance rules and small administrative budgets
Summary
The Pryor Creek EDTA opened a review of trustee term limits and attendance requirements at the request of the Ordinance and Insurance Committee, approved ordering checks for the festival account and started a planning process for a small marketing budget and branding work
Pryor Creek EDTA trustees discussed governance changes and several administrative items, including term‑limits and attendance rules for trustees, purchase of checks for festival accounting and a proposed $1,500 marketing budget for city branding and promotional materials.
The Ordinance and Insurance Committee asked the EDTA to review trustee term limits and attendance standards after the recent term expiration of a trustee. Trustees clarified that removal procedures in the trust currently require a unanimous vote of trustees but contain no specific attendance‑minimum language; the board agreed to research municipal attendance rules and return with draft wording to the next meeting for consideration. Trustees noted sensitivity to vacancies and the desire not to lose experienced trustees while balancing representation and attendance.
On administrative finances, the board approved ordering 100 checks for the festival account (estimated cost $234.99) after treasurer work to reconcile transfers and outstanding payments. Trustees also opened discussion on establishing a Prior Creek branding effort and a not‑to‑exceed $1,500 budget for initial marketing materials (flyers, banners, stickers, table runners) to provide collateral for events and outreach. Several trustees urged bringing Main Street, the chamber, school design classes and Northeast Tech into the planning process rather than spending immediately on a full branding contract.
Trustees asked staff to convene a working group (Main Street, chamber, schools and EDTA representatives) to propose a brand direction and recommended timeline; the EDTA did not commit to hiring a branding firm at this meeting and emphasized a targeted pilot approach for initial materials.
