Council approves contract amendment for 16 South Summit third-floor build‑out to add police space
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Summary
Mayor and council voted unanimously to amend the professional services contract with Manns Woodward Studios to design the third-floor build‑out at 16 South Summit Avenue for police department use; cost not to exceed $479,061 and funding is in the FY26 capital improvement budget.
The mayor and city council on Monday authorized the city manager to amend an existing professional services contract to add design services for finishing the previously unfinished half of the third floor at 16 South Summit Avenue.
Melanie Brown of procurement told council the original design contract for a municipal building at 12 South Summit Avenue was executed Nov. 4, 2024, for $1,478,415.19. Staff negotiated with Manns Woodward Studios, the recommended firm, and proposed applying the same hourly rates to extend the scope to the 16 South Summit third‑floor build‑out. Funding for the additional design work was budgeted in the FY26 capital improvement program.
Contract and scope The scope for the amendment covers schematic and design development, preparation of construction drawings and specifications, and construction administration for space that the police department has identified for expansion. Brown said the build‑out will accommodate staff offices, a classroom, a scenario‑based training room, restrooms, a janitorial closet and a coffee room. The amendment is a not‑to‑exceed $479,061 contract addition to Manns Woodward Studios, located in Nottingham, Maryland.
Vote A councilmember moved and a second was recorded; the motion passed by voice vote with the council recording the result as carries 4‑0.
What happens next Staff said they will proceed with amended design services and return with procurement and construction items as required by the city’s procurement process and the FY26 CIP schedule.
Ending Council discussion briefly noted appreciation for the design demonstration presented earlier in the meeting and no further amendments were requested before the vote.
