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Saratoga Springs agenda includes EV chargers, contractor invoices, grants and bike-park funding; multiple votes scheduled
Summary
City administration presented multiple administrative and capital items for upcoming council votes: a $21,464 contract for four EV chargers, payment of labor-law firm invoices totaling $29,728.83 that exceed a purchase order, a $41,000 addendum with Garnet River, a $10,000 bike-park capital amendment public hearing and other grants and programs.
Saratoga Springs City administration presented a slate of administrative and capital items the council will consider at its next meeting, including hardware purchases, contract amendments, grant applications and budget amendments. Mayor Stafford said multiple items would be on the agenda and several votes are scheduled for the next meeting.
Key items announced for action or public hearing:
- EV charging stations: authorization requested for the mayor to sign an agreement with Plug-In Stations for $21,464 to install four charging stations in the Woodlawn Parking Garage (one dual-port charger on Level 1, one dual-port charger on the bottom level for fleet use, and other chargers as described in the agenda).
- PCORI fee: the city will sign IRS Form 720 for the Patient-Centered Outcomes Research Institute fee under the Affordable Care Act; the administration said the amount due for the city’s retiree health reimbursement account is $447.63 based on prior-plan-year covered lives.
- Legal invoices: the administration asked to authorize payment of March and May 2025 invoices from Goldberg and Kremer for union negotiations and other labor matters totaling $29,728.83; the agenda noted those invoices exceed the original purchase order amount and prompted a commissioner’s complaint that purchasing policy had not been followed.
- Garnet River addendum: Finance listed Addendum No. 1 with Garnet River in the amount of $41,000 for mayoral authorization; agenda materials indicate this will be on the finance docket.
- HR salary-grade reallocation policy: council members were briefed on a new human-resources policy that would supersede the previous Finance policy titled “Position Upgrades.” The administration said the policy was developed with Human Resources, Civil Service and CSEA leadership and creates a framework for adjusting a position’s salary grade — without changing the title — based on objective duties and responsibilities. The council will vote on adoption.
- Bike-park capital amendment: a public hearing was set for July 1 at 7 p.m. to amend the capital budget for the bike park to add $10,000 from the city’s subdivision recreation fee fund; the agenda also listed an expected donation from the Shutter’s Club to be finalized before the public hearing.
- Saratoga County Trail Grant: the administration requested permission to apply for a county trail grant to fund signage along the Greenbelt Trail; the Parks and Open Space administration will work with Sustainable Saratoga and the DPW on sign placement to reflect the city’s 2015 comprehensive plan.
- Climb Time LLC: authorization requested for a Climb Time LLC agreement to run a single-day rock-climbing activity for Camp Cerdac at the recreation center; cost for the day is $900. The vendor increased its underlying liability limits by $1,000,000, though the agenda said the vendor did not purchase excess coverage; Risk and Safety indicated the increase satisfied requirements.
Several commissioners raised process questions about invoices and purchasing policy; no votes were recorded in the transcript. Administration representatives said details and backup materials will be presented at the next meeting.
