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Board actions: budgets, policies, contracts and executive agreements — summary of votes
Summary
During the meeting the Mountain View Whisman School District board adopted the 2025‑26 budget and approved multiple policies, contracts and executive employment agreements; trustees also approved a suite of reports and plans.
At its public meeting, the Mountain View Whisman School District Board of Trustees approved several policy updates, contracts and budget documents and adopted executive employment agreements. The board also accepted the district’s assessment data presentation and directed staff on a small number of follow‑ups. Key board actions are summarized below.
Votes at a glance — key approvals
- Resolution supporting LGBTQ+ History Month (Res. 01‑061225): Motion by Trustee Connolly, second by Trustee Reed. Vote: unanimous approval (recorded as "Aye" by trustees present). Outcome: approved. The resolution designates June as LGBTQ+ History Month, commits to raising progress pride flags in June and affirms district policies against discrimination.
- BP 50‑30 (Health & Wellness) — updated board policy: Motion by Trustee DeFazio, second by Trustee Conley. Vote: unanimous. Outcome: approved. Staff presented the triennial Local School Wellness Policy review and recommended updates; trustees approved the updated policy language and annual goals.
- Workplace Violence Prevention Plan: Motion by Trustee DeFazio, second by Trustee Reed. Vote: motion passed unanimously with Trustee Henry briefly absent (tally at the time recorded as unanimous among those voting). Outcome: approved. Revisions include renaming the reporting form to emphasize hazards, increasing locations where the plan and forms are posted, and adding staff training and QR flyer access in staff lounges.
- Roe Health contract for special‑education staffing (not to exceed $2,400,000): Motion by Trustee Reid, second by Trustee Henry. Vote: unanimous. Outcome: approved. Trustees discussed sharply increased special‑education enrollments and the difficulty of recruiting one‑to‑one aides and behavior technicians; the contract provides short‑term external staffing capacity while the district continues internal hiring.
- LCAP Federal Addendum (2025‑26): Motion by Trustee Connolly, second by Trustee Lambert. Vote: unanimous. Outcome: approved.
- California Dashboard local indicators (local measures): Motion by Trustee Conley, second by Trustee Lambert. Vote: unanimous. Outcome: approved for upload to state dashboard.
- Local Control Accountability Plan (LCAP 2025‑26): Motion by Trustee Connolly, second by Trustee Lambert. Vote: unanimous. Outcome: approved. Board noted community input and added actions to support college/high‑school preparedness, two‑way family communication and technology review.
- 2025‑26 Budget adoption and Budget Overview for Parents: Motion by Trustee Conley, second by Trustee Lambert. Vote: unanimous. Outcome: budget adopted. Staff presented the budget documents previously circulated and trustees approved the 2025‑26 fiscal plan.
- Education Protection Account resolution (03‑052925): Motion by Trustee Conley, second by Trustee Lambert. Vote: unanimous. Outcome: approved (uses of EPA funds identified in attached list).
- Executive employment agreements (three administrators): Motions to approve employment agreements for Tara Vickerd (Chief Human Resources Officer), Rebecca Westover (Chief Business Officer), and Kathy Bauer (Chief Academic Officer). Votes: unanimous on each item. Outcome: approved. The board provided the required oral summaries of salary/benefit terms in open session: three‑year terms to 07/30/2028, specified annual base salaries, 12‑month employees with sick leave accrual and district health/welfare benefits; no automatic annual increases; future increases at the board’s discretion.
Context and follow‑ups
- Special education staffing: Staff described unusually high mid‑year special‑education transfers into the district that required emergency hires and one‑to‑one aides. Trustees approved an external staffing contract to ensure legally required services and continuity for students while the district hires internally; staff said the contract is “not to exceed” $2.4 million and will be reduced as internal hires fill positions.
- Assessment presentation (i‑Ready diagnostic): Staff presented a high‑level report on i‑Ready reading and math diagnostics, showing district‑level growth in many early grades and variable results at middle schools. Trustees and parents discussed assessment fatigue and measurement choices; staff said they would return with goal‑setting options and alternative growth metrics for fall planning.
- Consent‑agenda process: Following public complaints about placing large contracts on the consent agenda, trustees asked staff to review contract presentation and consent thresholds and to return with recommendations in September.
What the board did not do
- No new ordinances were introduced. Several discussion items were directed for follow‑up and staff were asked to return with specific recommendations (e.g., contracts procedure review, i‑Ready goal language alternatives, reusable dishware pilot feasibility).
Documentation and next steps: Staff will report back to the board on the consent/contract review in September, on preschool contract fiscal details if requested, and return fall reports on pilot feasibility, hiring progress for special‑education staff and proposed i‑Ready goal language.
