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Board committee issues RFI to scope an audit-like agreed‑upon procedure for 2018 bond projects
Summary
A board subcommittee established an RFI to gather industry input on scope, timelines and budgets for an agreed‑upon procedures review of selected bond‑funded projects, with responses due the first week of June to inform a later RFP.
A board subcommittee for the bond referendum review on May 20 said it has issued a request for information (RFI) to outside firms to refine a scope for a formal agreed‑upon‑procedures review of several bond‑funded projects. The RFI will inform a later request for proposals (RFP) and is intended to produce a clear, defensible scope that the district can competitively bid.
Scope and purpose
Trustee committee chair and board member said the review is not intended as a “gotcha” exercise but as a continuous‑improvement effort: to document what the district did well with prior bond projects, identify potential process gaps, and recommend controls if the district pursues future referenda or needs tighter project oversight now. The committee plans to examine a subset of previously funded projects and the district’s procurement, documentation and project‑management practices.
Process and timeline
The RFI will solicit vendor feedback on the draft scope (documentation review, financial review, procurement compliance, project outcomes, risk assessment and reporting). Committee members said the RFI will be posted immediately with an anticipated response deadline in early June so the board may discuss vendor feedback at or before the June 10 board meeting. A formal RFP will follow once the committee refines the scope.
Why the district is doing this now
Committee members said the work stems from the district’s ongoing facility and demographic studies and recent project closeouts; the goal is to ensure consistent public transparency and to refine procurement and contracting practices where appropriate. Committee members thanked district finance and procurement staff for their input on the RFI draft and said the RFI will not prevent respondents from later bidding on the RFP.
Next steps
RFI responses are expected in the first week of June; the committee will use vendors’ technical and process feedback to finalize the RFP and the agreed‑upon‑procedures scope.
Ending
Committee members emphasized the review’s goal is continuous improvement and better public accountability for future capital work.
