Poulsbo council approves Microsoft G5 license agreements with Wright Systems
Loading...
Summary
Poulsbo City Council authorized the mayor to sign agreements with Wright Systems Inc. for Microsoft G5 license upgrades and implementation work to move city services to Microsoft government cloud; council recorded a roll‑call approval.
Poulsbo Council voted to authorize agreements with Wright Systems Inc. to implement Microsoft G5 licensing and related services after staff said the work had already been budgeted but exceeded the mayor’s $75,000 signature authority.
The council discussed redundancy for records and continuity: Councilmember Stern asked about geographic redundancy for records and disaster recovery; staff said financial software and backups are hosted in different data centers and that moving to Microsoft’s government cloud will reduce on-site server hardware.
The motion presented by Councilmember McVay asked council to “approve the agreement as presented with Wright Systems Inc. for installation and annual subscriptions and authorize the mayor to sign the agreements.” The motion was seconded and passed on a roll call (Eckert, Taberau, Crow, McVay, Newell and Stern recorded as voting "aye").
Why it matters: Staff said the G5 licenses will improve security, records retention, public‑records searchability and reduce physical server infrastructure. Costs were described as slightly less than the amount included in the biennial budget; staff said phone‑system migration costs may show up in the next biennium but overall licensing and implementation work is budgeted.
Financial detail: During discussion staff said the contract amount presented to council was approximately $161,000 (implementation plus subscription fees) and that this figure is slightly less than the budgeted amount. Council discussed implementation timing, cancellation windows in vendor agreements, and downstream work to migrate phone services to Microsoft Teams (which may have additional costs).
