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Trotwood-Madison Board approves capital fund, emergency fire-system replacement and multiple personnel and textbook items
Summary
At a special work session June 5, the Trotwood-Madison City Schools Board of Education established a new capital projects fund, approved an emergency purchase to replace a high-school fire suppression system, adopted new textbooks and handled several personnel agenda actions; all votes were by roll call and carried.
The Trotwood-Madison City Schools Board of Education met in a special work session June 5 and voted on a series of administrative and operational items, including establishing a new capital projects fund, approving an emergency repair purchase for the high school fire suppression system, adopting new textbooks and acting on personnel agendas.
Board members adopted the agenda with changes at the start of the meeting and later took formal roll-call votes on individual items. Treasurer Miss Allen presented the request to create a capital projects fund and asked the board to approve it so the district could include the fund in FY25 appropriations. “So this evening, I'm asking for the board to approve that we set up a new fund fund 70,” Miss Allen said.
Votes at a glance - Establishment of Fund 70 (capital projects): Motion passed by roll call. Votes recorded: Missus Kilgore — yes; Missus Currington — yes; Mister Lumpkin — yes; Missus Simmons — yes; Missus Cherry — yes. Outcome: approved. Notes: Fund 70 created to isolate capital items (examples cited: buses, roofs, asphalt upgrades) so they can be included in FY25 closeout appropriations.
- Emergency purchase to replace fire suppression system at Trotwood-Madison High School: Motion passed by roll call. Votes recorded: Missus Simmons — yes; Mister Lumpkin — yes; Missus Carrington/Currington — yes; Missus Kilgore — yes; Missus Cherry — yes. Outcome: approved. Notes: Insurance offered $29,000 toward replacement; district will fund the remainder from fund 034 (replacement and repair funds). The board approved using Garber Electric for purchase and installation under an emergency authority; work must be completed by Aug. 1.
- Approval of new textbook adoption: Motion passed by roll call. Votes recorded: Missus Carrington — yes; Missus Kilgore — yes; Mister Lumpkin — yes; Missus Simmons — yes; Missus Cherry — yes. Outcome: approved; textbooks may be purchased as previously reviewed by curriculum staff.
- Rescind and reapprove May 1 personnel agenda: The board voted to rescind the May 1 personnel agenda and then voted to approve it. The approval carried with one recorded partial abstention: the record notes an abstention on item 20; otherwise the roll-call votes were recorded as yes by board members present. Outcome: rescinded and reapproved (with abstention noted).
- Amendment to June 5 personnel agenda (add appointment at item 37): Motion passed by roll call. Votes recorded: Missus Simmons — yes; Missus Kilgore — yes; Missus Currington — yes; Mister Lumpkin — yes; Missus Cherry — yes. Outcome: approved.
- Motion to enter executive session (ORC references recorded): Motion passed by roll call. Votes recorded: Missus Simmons — yes; Missus Currington — yes; Mister Lumpkin — yes; Missus Kilgore — yes; Missus Cherry — yes. The board entered executive session at 6:35 p.m. The motion cited Board policy 0166 and Ohio Revised Code sections 121.22(G)(1) and 121.22(G)(4) for personnel and labor-negotiations matters. Action may be taken after the session, per the motion.
What the votes mean The board used roll-call votes for each formal action the agenda required. The capital fund (Fund 70) was created so the district can isolate and appropriate dollars for capital purchases before the FY25 year close. The emergency purchase approval allows the district to proceed promptly with replacement of a fire-suppression system that the local fire marshal required be replaced by Aug. 1; the board approved using replacement/repair funds rather than delaying a public bid process because of time constraints cited in the presentation.
Sources and evidence Items, motions and roll-call outcomes are recorded on the meeting transcript for June 5, 2025. Where the transcript specifies a recorded abstention (item 20), the article notes that abstention rather than generalizing voting unanimity.
Ending The board concluded the public portion of the work session after votes and then entered executive session to discuss personnel and bargaining matters cited under Ohio law.
