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County workshop: grants, HVAC bids, infectious-disease grant and social-services policies moved toward final agenda
Summary
At a June workshop, county staff reviewed a range of routine items — a CPW pass-through grant, Secure Rural Schools allocation, ELC infectious-disease grant, HVAC replacement bids, EagleView aerial imagery contract and multiple social-services policies — most to be finalized at the next meeting.
County staff reviewed multiple routine but time-sensitive items at the workshop and said most will be returned to the commissioners the following day with final paperwork and agenda language.
CPW grant: Staff said the county will serve as a pass-through recipient for a Colorado Parks and Wildlife (CPW) grant. The award amount was not yet specified; staff described the grant as minimal in past years and said exact funding will be determined by CPW. Staff said federal statute requires a county or the sheriff to receive the funds and described the county role as a pass-through.
Secure Rural Schools: Staff reported an agreed split with local school districts for the county’s discretionary Secure Rural Schools allocation. The proposal is to give $8,912.91 each to the three school districts (RE1, RE6 and RE4) from the county’s 50 percent discretionary share; staff said the districts agreed on the split and the commissioners will make a final decision at the next meeting.
ELC infectious-disease grant: Public-health staff described a federal Epidemiology and Laboratory Capacity (ELC) grant extension for Aug. 1 through April 30 to continue infectious-disease surveillance work. Staff said the grant funds data modernization (Epic Traks, the state’s disease-reporting platform) and will cover portions of two nurses’ hours; the requested county portion was $54,138. Staff said the program is an allowable use of COVID-era federal funding routed through the state and that the county must forward final approval to the state after the commissioners act.
HVAC replacement bids: Facilities staff said the county issued three RFPs to replace eight HVAC units across county buildings. Taking the three lowest bidders individually would cost about $8,000 more than awarding the full package to one vendor (ComfortAir), which submitted the low total package bid at $87,556.62. Staff noted local-preference procurement rules and said they will confirm purchasing-policy thresholds and vendor histories before the commissioners act.
EagleView aerial imagery: Staff said the county is prepared to contract with EagleView for aerial flyovers and software. Funds are available in the capital budget for the first year, and subsequent-year costs are included in ongoing budgets; staff said EagleView had provided a legally permissible multiyear contract adjusted to the county’s appropriation rules and was ready to schedule the flight upon contract approval.
Social-services policies and Equifax IGA: Social-services staff presented several internal policies — confidentiality, falsification (case-record integrity), nondiscrimination — and an intergovernmental agreement with Equifax for employment and income verifications. Staff said the Equifax agreement requires a minimum of 11,113 “hits” during the fiscal year; the department reported prior-year usage above the minimum and a credit of $26,940 identified in billing. Staff also described a planned $10,000 Anschutz Foundation grant application for basic-needs senior services; that grant has no match requirement and is due July 3. Commissioners asked staff to circulate signature pages for each policy so the board can sign them when the items come forward.
For most items the workshop produced no formal votes; staff said they would return with final documents and recommended motions for the board’s next regular meeting.
