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District explains purchasing‑card controls and gift‑card procedures after earlier audit recommendations
Summary
Officials summarized procurement‑card controls and the district’s process for purchasing and tracking gift cards for student incentives, noting gift cards are prohibited for employee compensation, are tracked closely and that an OLA audit will review processes in the coming year.
Business office staff reviewed the district’s procurement‑card (P‑card) controls and the procedures used to purchase and track gift cards following recommendations in a prior legislative audit.
The district said it established formal P‑card guidelines after a 2014 audit recommendation; P‑cards are assigned based on role, have single‑purchase and weekly limits, and require annual training. Transactions are entered into the district’s Business Plus system and routed through a workflow that permits supervisors and managers to…
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