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Milford awards low bids for library remodel; work due by Oct. 15, inmate crew to assist
Summary
Council approved low bidders for interior paint, flooring, exterior handrails/lettering, lighting and concrete for the Milford Public Library remodel. Low bids came in below several budget estimates; staff plans to issue purchase orders and use an inmate crew to help move shelving during construction.
The Milford City Council approved awarding the low bids for the Milford Public Library interior and exterior improvements and authorized staff to issue purchase orders so work can begin.
Bids opened July 15 for interior painting, exterior paint for handrails/lettering, new flooring, concrete work adjacent to the parking area, and general lighting improvements. Council and staff said the county had provided $50,000 for the project and the library board and director selected colors and pendant light fixtures.
Staff read the low bids on the record: interior painting by GNS Prime Painting LLC for $8,990; interior flooring by Pioneer Flooring for $8,888.31; exterior handrails and building lettering by GNS Prime Painting LLC for $1,500; concrete work and general lighting by Florence General Contracting at $4,032 and $3,104.50 respectively. The council also noted a bid in the record from Florence General Contracting that covered multiple line items; staff said they would check licensing and references before awarding.
Councilmember Scott moved to approve the low bids and Councilmember Ian seconded. The council approved the motion by voice vote.
Staff said all work should be completed by Oct. 15, 2025. The city will purchase pendant fixtures chosen by the library board and provide them to the electrical contractor. To limit disruption to patrons, staff and the library board plan to coordinate work around the library's summer reading schedule; staff indicated they intend to keep the library open while work proceeds and will stage work such that shelving and collections are moved incrementally. An inmate crew is scheduled to assist in August with moving shelves and furniture; staff said the crew's supervisor's availability will influence timing and the city crew could supplement if scheduling conflicts arise.
Staff also reviewed the city's local bid preference policy and said no local bidder was within the 5% threshold of the lowest responsible bid, so the low bidders were recommended for award.
