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Woodruff organizers finalize logistics for Fourth of July: concessions, banners, volunteers and supplies
Summary
Board members and volunteers discussed suppliers and duties for the town's Fourth of July celebration, including snow-cone supplies, popcorn, burgers, ticket takers and equipment storage; volunteers agreed to order cups, three popcorn bags and coordinate freezers and grills for event operations.
Board members and volunteers spent substantial time planning the town's Fourth of July celebration, discussing concessions, volunteers, supplies and logistics.
Concessions: The group confirmed they will offer snow cones, popcorn and hamburgers. The town has 1,275 eight-ounce foam cups on hand; organizers decided to order additional cups from Sam's Club and to buy three or four large bags of popcorn as a starting stock (one participant suggested three). Pricing discussion focused on keeping sales simple for volunteers: pop and water at $1 each, chips $1 for two, and bundling burgers and a drink into a round price (organizers proposed combos in the $8'$10 range, with a double cheeseburger combo at $10 suggested as reasonable).
Volunteers and equipment: Ticket takers were lined up (names discussed), and volunteers were asked to staff the gate and concession stands. Organizers agreed to bring two chest freezers and a grill from a volunteer's home to the concession area and to locate them where power access and smoke direction reduce disruption.
Supplies and vendors: Snow-cone syrup sources were discussed (Amazon and restaurant wholesalers were possibilities). Organizers said a local volunteer would check past records to identify previous suppliers. The group planned to confirm popcorn bag counts and order cups during a Sam's Club run.
Other logistics: Banners for donors were assembled, and a plan to place signs on a truck was described. Organizers agreed to check propane bottles and supply levels and to move a concession grill onto-site ahead of the holiday so it could be cleaned and staged.
No formal votes were recorded; the meeting produced operational directions and assignments to volunteers and staff.
