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Milan Area Schools board approves finance, purchases and appointments in 4-0 votes
Summary
At its July 9, 2025 regular meeting the Milan Area Schools Board of Education approved minutes, bills, banking designations, a loan repayment application, technology and food-service purchases, the adoption of board policies and the appointment of a middle school principal; all recorded votes were 4-0.
The Milan Area Schools Board of Education on July 9, 2025 approved a series of routine and administrative actions in unanimous recorded votes (4-0) during its regular meeting. The board reported a quorum of four members present and carried all motions before it.
Key votes at a glance:
- Approval of minutes (regular meeting 06/25/2025): Motion moved by Mr. Burdett, supported by Ms. Hika/Haika; vote 4-0 to approve the minutes of the regular meeting of 06/25/2025.
- Approval of closed-session minutes (06/25/2025): Motion moved by Ms. Hika, supported by Mr. Burdett; vote 4-0.
- Approval of bills and reimbursement of expenses: Motion moved by Ms. Pryor, supported by Mr. Burdett. Board member Burdett thanked Finance Director Krista Hendricks for quick responses to questions about bills and p-card charges. Vote 4-0 to approve.
- Board organization and depositories for fiscal year 2025-26: The board named the following depositories for district monies for the 2025-26 school fiscal year: JPMorgan Chase, Chase Bank, Fifth Third Bank, U.S. Bank, Michigan School District Liquid Asset Fund, Bank of New York Mellon, First Merchants Bank, and Michigan CLASS. The motion also attached authorized signatories (superintendent, assistant superintendent and finance director) for listed accounts, authorized the superintendent or designee to transfer funds and invest district monies in accordance with law and board policy, designated the superintendent or designee to post meeting notices, and retained Troon Law Firm, P.C. as legal counsel with authorization to extend the retainer for one year upon anniversary. Voting delegates to the Michigan Association of School Boards (MASB) were named as Cassie Pryor and Andrew Sislow, with Mr. Burdett as alternate. Motion moved by Ms. Haika, supported by Mr. Burdett; vote 4-0.
- Annual loan activity application resolution to repay the school loan revolving fund: Motion moved by Ms. Pryor, supported by Ms. Haika. Board discussion identified this action as an annual formality related to bond and loan repayments; the superintendent referenced loans dating back to 2009. Vote 4-0 to approve.
- Purchase of UPS devices (attachment B): Motion moved by Mr. Burdett, supported by Ms. Pryor. The superintendent reported that roughly two-thirds of the district’s UPS (uninterruptible power supply) devices are failed and need replacement; the district recommended replacing all units. Funding: approximately two-thirds from the general fund and one-third from the technology internal fund. Vote 4-0 to approve.
- Purchase of a walk-in cooler for Milan Middle School (attachment C): Motion moved by Ms. Pryor, supported by Ms. Haika. The superintendent and finance director reported the purchase will be paid from food-service carryover funds (COVID-era federal reimbursements and related balances) and not the general fund. The board approved accepting Adrian Mechanical’s bid and a relocation plan that delays full installation until a time that avoids student disruptions. Vote 4-0 to approve.
- Repeal and adoption of board policies (attachment E): Motion moved by Ms. Haika, supported by Mr. Burdett. This included the previously noticed anti-bullying policy (Policy 5.207) and other listed policies; vote 4-0 to repeal and adopt as described in the attachments. (See separate coverage of the public hearing on the anti-bullying policy.)
- Appointment of Milan Middle School principal: Motion moved by Mr. Burdett, supported by Ms. Pryor to approve David Midland as Milan Middle School principal effective 07/10/2025. The administration said the district conducted a full hiring process; the board approved the appointment 4-0.
- Closed session: The board moved into closed session pursuant to Section 8(1)(a) of the Michigan Open Meetings Act for a periodic personnel evaluation upon the request of the employee (the superintendent). Motion moved by Mr. Burdett, supported by Ms. Pryor; vote 4-0. The board entered closed session at 8:03 p.m. and returned to open session at 9:41 p.m.; the meeting adjourned at 9:41 p.m.
Most votes were procedural and recorded as unanimous (4-0) with three board members excused from the meeting. Where finance or procurement matters were discussed, staff (Superintendent Ryan McMahon and Finance Director Krista Hendricks) provided brief background remarks about funding sources and procurement processes.
