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Carroll County EDA approves minutes and treasurer’s report, engages auditor; records $3,837 United Way disaster grant
Summary
At its June 17, 2025, meeting the Carroll County Economic Development Authority approved routine governance items, voted to hire Robinson as auditor, certified a closed session under the Virginia Freedom of Information Act and recorded receipt of $3,837.26 from United Way for disaster relief.
The Carroll County Economic Development Authority on June 17, 2025, approved the May meeting minutes and the treasurer’s report, voted to engage Robinson to perform the authority’s annual audit, certified a recently completed closed session under the Virginia Freedom of Information Act and recorded receipt of $3,837.26 in United Way disaster-relief funding.
The actions were taken by voice vote and brief motions during the authority’s regular meeting. The chair called for and received motions to approve the May minutes and to approve the treasurer’s report and payment of June invoices; both motions passed on voice votes. The authority then moved to “procure their services for an audit” and voted to engage Robinson as the auditor for the coming year after a brief staff explanation of past audit practice.
Mike, a staff member, told the board that an annual audit is required and noted that “Roxy Palmer and Cox has been the one that’s performed our audit” in prior years. The board voted to engage Robinson; the meeting record does not identify a named mover or seconder for that motion and the vote was taken by voice.
Under old business, the board recorded that it had received an additional $3,837.26 from United Way for a disaster relief fund managed through the EDA. Mike said the authority will set up a group to decide how the funds will be distributed and that the funds “will be tracked through us” separately going forward. There was no separate recorded roll-call vote accepting the funds in the transcript beyond the report and the board’s acknowledgement.
The authority also convened a closed session under the Code of Virginia § 2.2-3711(B); after returning to open session the board made and recorded the statutorily required certification that, to the best of each member’s knowledge, only matters lawfully exempt from open meeting requirements were discussed. Multiple board members each stated, “I certify,” during the roll-call certification.
The meeting concluded with a motion to adjourn, which passed by voice vote.
Votes at a glance: - Approve May meeting minutes — motion moved and seconded; approved by voice vote (ayes recorded). - Approve treasurer’s report and pay June invoices — motion moved and seconded; approved by voice vote (ayes recorded). - Engage Robinson as auditor for annual audit — motion moved and seconded; approved by voice vote. (Previous audit work referenced as done by “Roxy Palmer and Cox.”) - Convene closed session under Code of Virginia § 2.2-3711(B) — motion moved and seconded; closed session convened. Subsequent certification in open session: each member stated “I certify.” - Adjourn meeting — motion moved and seconded; approved by voice vote.
Context: The meeting included no public commenters. The United Way funds were reported as received and the board directed staff to form a group to determine distribution; no distribution decisions were made at the June 17 meeting. The authority’s routine approval of minutes and the treasurer’s report and its decision to procure audit services reflect standard governance and financial oversight procedures for the Carroll County Economic Development Authority.
