Votes at a glance: board approves contracts, renewals and plan adoption; several routine permits granted

The Village of Rhinebeck Board of Trustees completed a series of routine and substantive votes at its meeting. Items below summarize motions made, outcomes and key details recorded during the session.

Approved items and motions

- Callahan Industries paving contract (contract award): Motion to approve a state bid from Callahan Industries for paving eight village streets for $496,426.25; motion carried on voice vote. Trustees approved a fund‑balance draw for the village share, per staff presentation.

- Water treatment project change orders (multiple approvals): The board approved four contractor proposals presented by Delaware Engineering: actuated valves ($11,213), barn slab injection for a void ($9,545), exterior air‑valve replacement ($9,788), and installation of a 16‑inch insertion (hydro‑stop) valve ($49,566). Votes were taken on each item and recorded as approved.

- Center Street change order number 6 (final payment): Trustees approved the final change order and final payment on the Center Street project after staff confirmed completion of the work and inspection by highway staff.

- Granicus annual renewal: Motion carried to renew the Granicus service for the 2025–26 year (cost and county credit discussed; small net charge to village that matches the budget estimate).

- Anderson Consulting contract renewal: The Board renewed the contract with Anderson Consulting Services to continue providing autism‑support consulting to the village committee; trustees noted the contract is paid from the committee’s escrow/donated funds. The motion passed; one trustee recorded opposition on the voice vote.

- Community‑wide climate action plan resolution: The board unanimously adopted the community‑wide climate action plan resolution after trustees thanked volunteers who drafted the plan and noted next steps for implementation.

- Center Street pavers/payments and other capital vouchers: Trustees approved a packet of remaining vouchers and budget amendments necessary to close fiscal year 2024–25 accounts. Treasurer asked board to authorize payment of listed vouchers across general, water and sewer funds; board approved the vouchers as presented.

Permits and special requests

- Peddler’s/food truck permit: Approved Off the Hook Foods for a private food‑truck catering event at 41 East Market Street (July 17); organizers agreed to wristbands and on‑site monitoring to keep the event private.

- Lions Club Mini Park Duck Race: Approval granted; board asked organizers to ensure all ducks are captured at race end.

- Foster’s Coach House outdoor music: Approved seasonal outdoor music limited to the existing dining patio (solo artists on Fridays, and a single band appearance per month limited and sited to avoid street amplification), with speakers oriented onto the property.

- Music on Market: Approved as a seasonal series with the clarification that events will be limited to one music event per weekend.

- Municipal parking lot use (22 Livingston Street project): Approved temporary daily use of a single municipal parking space for contractor access during weekdays for a renovation project, with coordination required with highway staff, proof of insurance and a requirement to return the space to public parking by 5 p.m. each workday.

Tabled/withdrawn items

- Rhinebeck Fall Half/5K (ChiliMax LLC): Application was tabled to await a route map and clearer participant cap language; the sponsor will return with a map and clarifying details.

Votes and recordkeeping notes

Most motions were recorded by voice vote; several items were seconded and carried without roll‑call tallies published in the meeting transcript. Where the transcript recorded a named opposition, the article notes it; otherwise motions were reported as carried.