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Chase County commissioners name board as Medicare-authorized officials and designate Rachel Jones as delegated official
Summary
On July 7 the Chase County Board approved that the board serve as authorized officials for Medicare revalidation and appointed Rachel Jones as delegated official for the Chase County Health Department; commissioners also approved meeting minutes and entered executive sessions for non‑elected personnel (no action taken).
The Chase County Board of Commissioners voted on July 7 to designate the board as the authorized officials for Medicare enrollment and revalidation for the Chase County Health Department and to appoint Rachel Jones as the department’s delegated official for Medicare and PECOS account matters.
At the meeting Rachel Jones, representing the health department, explained that Medicare enrollment must be revalidated every five years and described the two-part process that involves CMS and the PECOS website. Jones said an authorized official must be distinct from a managing-control person and proposed that the commissioners serve as authorized officials while she serve as the delegated official responsible for PECOS tasks and fee payment.
The board approved three administrative motions during the meeting that drew brief discussion and unanimous voice votes: approval of minutes from the June 30, 2025 meeting; designation of the Chase County Board of Commissioners as the authorized official to sign Medicare enrollment applications on behalf of the health department; and appointment of Rachel Jones as the delegated official for Medicare/PECOS duties. Each motion was moved, seconded and passed with “Aye” votes.
The board also entered two short executive sessions for non‑elected personnel (one earlier in the meeting for about 15 minutes and a later one scheduled to reconvene at 11:45). The record notes the motion to enter executive session was carried and that no action was taken following those sessions.
Votes at a glance
- Approval of minutes: Motion to approve minutes from June 30, 2025 meeting — moved and seconded; voice vote, all in favor; outcome: approved.
- Medicare authorized officials: Motion that the Chase County Commissioner Board be the authorized officials to sign Medicare enrollment applications on behalf of the Chase County Health Department — moved and seconded; voice vote, all in favor; outcome: approved.
- Delegated official appointment: Motion that Rachel Jones be appointed delegated official for the Chase County Health Department (Medicare/PECOS matters) — moved and seconded; voice vote, all in favor; outcome: approved.
- Executive sessions: Motions to go into executive session for non‑elected personnel (time ranges recorded in the transcript) — each motion moved and seconded; voice votes, all in favor; outcome: executive sessions held; no action taken.
Context and implications
Rachel Jones told commissioners revalidation involves an online PECOS account and a fee every five years; she said the delegated official (a staff person) must be appointed by an authorized official and would be responsible for notifying Medicare of staffing or billing changes and for managing the department’s PECOS account for fee payment. Jones asked the board to list one or all commissioners as the authorized official(s); the board chose to list the commission as the authorized official and to designate Jones as delegated official.
Commissioners also discussed logistics for health-department lab couriering (Jones said the county courier service to Topeka had changed and staff would coordinate with Road & Bridge summer help to transport samples as needed).
No board member named a specific motion maker on the record for the Medicare motions; votes were taken by voice and recorded as unanimous “Aye.” The meeting record shows the board then continued budget work and other agenda items.
Clarifying details
- Medicare revalidation frequency: every 5 years (as stated by Rachel Jones). - PECOS: CMS website used for provider enrollment and payment-related account management; Rachel Jones said she will set up a PECOS deputy account to pay the revalidation fee. - Delegation: The delegated official must be appointed/approved by the authorized official and will handle PECOS and related notifications.
Ending
The commissioners approved the administrative motions and directed staff to continue health-department operations while Rachel Jones finalizes PECOS account access; the board held executive sessions for non‑elected personnel and recorded no action taken after those sessions.
