BCRUA approves investment report, audit engagement, contracts, and multiple chemical supply agreements

At its March 26 meeting the Brushy Creek Regional Utility Authority approved a series of resolutions and contracts with minimal discussion. The board approved an investment report, the annual operating budget (covered separately), audit services, a SCADA supplemental contract for Phase 2, a reimbursement-intent resolution for bond-financed costs, and multiple chemical-supply agreements.

Actions and outcomes at a glance

- Acceptance of quarterly investment report (01/01/2025–03/31/2025): The board accepted the investment report presented by Otis Williams, the City of Leander CFO, who said the portfolio complies with the Texas Public Funds Investment Act and showed a weighted yield near 3.6%. Motion carried by voice vote with no recorded opposition.

- Engagement letter with Weaver and Tidwell LLP for annual financial audit services: The board authorized the president to execute an engagement letter with Weaver and Tidwell LLP for the FY2025 audit work following an RFQ process; staff said the award is a one-year engagement returned annually for approval. Motion carried by voice vote with no recorded opposition.

- Supplemental contract No. 16 with Walker Partners / Freese and Nichols (SCADA work): The board authorized a supplemental contract of $498,000 to address SCADA system upgrades and standardization (including Ignition migration and screen/data standards). Staff said the work will consolidate multiple prior integrator efforts, document symbology and data standards, and support Phase 2 and Phase 2A expansion. Motion carried by voice vote with no recorded opposition.

- Resolution expressing official intent to reimburse certain Round Rock expenditures from contract revenue bonds: The board adopted a resolution stating its intent to reimburse Round Rock for eligible expenditures from future BCRUA contract revenue bonds. Staff described the action as a standard IRS-related step and said Round Rock will pass an identical resolution. Motion carried by voice vote with no recorded opposition.

- Chemical purchasing agreements: After a competitive solicitation process run with Cedar Park’s purchasing staff, the board approved multi-vendor agreements for water-treatment chemicals. Staff said they ran invitation-for-bids/RFPs for eight chemicals and received multiple responses; awards were made mostly to the lowest bidder except for sodium hypochlorite (where the board awarded on best-value criteria to a long-standing supplier). The motions approved agreements with: - Brintech Southwest Inc. (agreement covers four chemicals as listed in the agenda), - Kimray Inc., - Chemtrade Chemicals US LLC, - PENCO Inc., - Polydyn Inc.

Each contract was approved by voice vote with no recorded opposition. Staff said the agreements include one-year terms with options to renew and that vendors are expected to maintain supply; staff noted contingency purchasing authority for health-and-safety needs if a vendor fails to deliver.

Why it matters: These approvals put in place the authority’s audit provider, procurement contracts for essential chemicals, and a technical SCADA remediation contract that staff said will improve operator usability and data standards across a multi-phase plant expansion.

Board comments: Directors asked about audit contract term and supply continuity for chemicals; staff responded that the audit engagement is presented each year for approval and that contingency procurements are available if a vendor cannot meet supply obligations. On SCADA, staff described the consultant role as owner’s representative and quality-inspector during integrator programming.

Ending: All listed resolutions and agreements were approved by voice vote with no recorded opposition recorded in the meeting transcript; staff will proceed to finalize engagement letters and contract documents and return with execution copies where required.