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Road and Bridge seeks single‑source purchase after Henderson offers discounts on dump trucks
Summary
Road and Bridge reported near‑completion of two ordered dump trucks and discussed using a Henderson dealer rebate and a 4% discount on a future turnkey snow‑and‑ice truck purchased through an NPPGov cooperative contract; commissioners asked staff to vet contract language and single‑source use.
Road and Bridge staff updated the Coffey County Board of Commissioners on ongoing fleet replacements and asked permission to pursue further discussions with a dealer after a discounted offer.
The county’s Road and Bridge representative said two dump trucks ordered in earlier procurement are nearing completion and that the dealer, Henderson, offered $2,000 off each of those trucks. Henderson also offered a 4% discount on a future truck purchase through a cooperative purchasing arrangement (NPPGov this year; Henderson expected to return to Sourcewell in 2026). The staff member described the prospective vehicle as a turnkey snow‑and‑ice truck including sander, plow and attachments and said the county budgeted for an additional truck in 2025.
Staff provided rough cost estimates on a fully outfitted snow‑and‑ice truck (figures discussed in meeting: sander around $45,000, a new plow about $16,000; total turnkey truck roughly in the low‑to‑mid $200,000s before discount). The staff member said the Henderson offer included a proposal that the 4% discount could remain available through 2028 but that he would seek written confirmation about whether the discount was limited to a single purchase or could be used multiple times.
Commissioners discussed procurement options. Staff said Henderson does not participate through Sourcewell this year but is offering government pricing via NPPGov; staff also noted the county has budgeted roughly $250,000 for a truck in its 2025 budget and that a 4% discount on a roughly $300,000 purchase would equate to about $12,000 savings. Several commissioners asked staff to verify the discount’s terms in writing and to have the County Counselor review single‑source procurement implications before any final agreement.
Staff emphasized nothing was finalized and said they planned to request formal authorization or a signed agreement after counsel review; they also planned to sign the paperwork confirming the $2,000 credit on the two in‑process trucks so the credit would apply at delivery.
Ending: Commissioners instructed staff to confirm discount terms in writing, to consult County Counselor on single‑source procurement language, and to return with a formal recommendation if a single‑source purchase is pursued.
