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Monthly finance report flags KMS roof leaks; district approves temporary repairs
Summary
Finance director told the committee of outstanding year-end items, including a temporary roof repair at Kickemuit Middle School estimated at $16,500; PMA reviewed the estimate and the district plans a more permanent fix later under the capital project.
Carrie, the district’s finance director, presented the monthly financial report as of May 31 and highlighted several year-end issues and recommended near-term actions.
Carrie told the committee the report does not yet include balloon payments and that the district continues to monitor special-education tuition bills and out-of-district transportation invoices for May and June, both of which are large drivers of year-end variance. She also said Medicaid-claim reimbursements exceeded expectations, creating additional revenue after administrator fees.
On facilities, Carrie reported roof leaks at Kickemuit Middle School (KMS) affecting the music room. PMA reviewed vendorcosting and recommended a temporary repair estimated at $16,500 so the district can address the leak immediately; that temporary repair will be replaced later when the permanent roof work is performed as part of the capital project. Committee members asked for confirmation the temporary work would be completed before students return; Carrie said the contractor could start as soon as school was out and the work is weather-dependent.
Committee members also asked about procedures and communication: Member Almeda said she had forwarded a video showing the leak and told the committee she was disappointed about response timing and emphasized the need to learn from prior maintenance lapses. Carrie said district staff had already been aware of the issue and that the temporary work would proceed during the summer break.
Finance discussion also covered the district’s remaining payables to PMA and Perkins Eastman as the project moves into a new construction stage, the drawdown of bond proceeds and the need for monthly cash-flow updates. Carrie said owners’ soft-cost contingency is approximately $800,000 and that the construction contingency for the project is being carried at 6% of construction cost (discussed separately during the capital project presentation).
No separate vote was required at the meeting for the temporary roof repair; Carrie said PMA had reviewed the vendor quote and that the district will issue standard purchase/repair orders and bring larger procurements to the committee as required.
