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Commissioners loosen time-clock controls, move badge management to IT and remove replacement fees
Summary
The court approved letting elected officials decide whether department heads manage their own time-clock accounts, transferred badge administration from HR to IT, and removed the replacement fee for lost or damaged ID cards.
San Patricio County Commissioners Court approved several changes to the county time-and-attendance and employee ID card process after a lengthy workshop and discussion about recurring problems with clocks and paper backups.
The court voted to allow elected officials to determine whether their department heads will manage time-keeping accounts for staff. The motion to permit elected officials to decide how their departments manage the county’s electronic time system was made, seconded and carried in open court; commissioners said the change is intended to reduce HR workload and allow supervisors to correct missed punches promptly.
Steven (surname not provided), an IT representative, told the court that "physical clocks are very stable" and that supervisors may be given accounts to edit or correct employee punches. County staff said the system records a full audit trail of changes.
Separately, the court voted to transfer responsibility for producing and managing employee ID/badge cards from Human Resources to the IT department. Commissioner Sikorski moved to transfer the badge system to IT; that motion was seconded and carried.
The court also voted to remove the $10 replacement fee for lost or broken ID cards, and to make initial badges free. Commissioners discussed concerns about charging low-wage employees for replacement badges and noted that badges are required for work access and identification. The court recorded the motions and carried them in open session.
The court discussion emphasized that the county’s automated time-and-attendance system can be used in real time to reduce payroll corrections, but that departments must adopt the system for those benefits to materialize. Commissioners instructed IT to set up supervisor accounts on request and asked staff to return with any proposed formal policy language for uniform administration.
