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Council authorizes up-to-20 sets of firefighter PPE; members asked for clearer paperwork on quantities
Summary
After debate about conflicting RFP paperwork, Torrington’s council authorized purchase of up to 20 sets of firefighter personal protective equipment at $4,036 per set from Firematic Supply Company, with funding from the fire department capital account.
The Torrington City Council on June 17 authorized the mayor to execute a contract with Firematic Supply Company Inc. of Rocky Hill to acquire firefighter personal protective equipment (PPE) at $4,036 per set, permitting procurement of up to 20 sets. The council’s approval followed an extended exchange about whether the underlying RFP requested 10 sets or a higher quantity and whether funding and purchase-order language matched the bid documents.
Why there was discussion
Council members and staff noted the RFP materials included a quotation for 10 sets (totaling approximately $40,360) while other documents and the Board of Public Safety’s submission referenced needing more sets. Council members asked staff and the fire department to confirm the required number, delivery turnaround and justification for awarding a single vendor above the lowest bid. The purchasing agent and fire leadership said the Board of Public Safety reviewed bids and recommended the selected vendor on quality grounds; the vendor quoted up to a 60‑day turnaround for delivery.
What the council authorized
The council ultimately authorized the mayor to award and administer a contract for up to 20 sets at $4,036 per set, funded from the fire department capital account. Staff said they will clarify purchase-order language and the exact quantity to be ordered; the council asked for clearer documentation in the future and indicated they may approve additional sets later if required.
Next steps
Purchasing and the fire department will finalize a purchase order, confirm exact quantities and timeline with the vendor, and report back to council or the clerk as appropriate. Council members requested improved alignment of RFP text, vendor quotes and council motions in future procurement memos.
Ending
Council approved the authorization after amending language to clarify the cap on sets and asked staff to provide a precise purchase order and timeline for delivery.
