TRS walks districts through supplementary reports and sick‑leave certifications to avoid pension delays

A TRS staff member explained how school districts should complete supplementary reports and sick‑leave certifications in Employer Access to ensure timely processing of retirement, disability, death and refund claims.

The presentation described what a supplementary report is, how the sick‑leave certification operates for the four years before a retirement, and why accurate, timely entries in the Employer Access portal matter for members’ benefit payments and audits.

The staff member said a supplementary report allows a benefit to be processed and paid before the employer’s annual certification is submitted and audited by TRS. Employers receive a weekly email (sent on Wednesdays) only when someone is added to their queue. The Employer Access queue shows the member, the kind of report required (supplementary or sick‑leave certification) and an estimated claim date; once the district submits the requested information, the member disappears from the queue.

The presenter emphasized three separate dates that employers must enter correctly: the last day of the school term or employment agreement (usually the contract end date), the last paid day inclusive of paid sick leave (the calendar date the member last used sick leave), and the date of last payment for regular earnings (the actual paycheck date). The last paid day is the field that allows submission of the…