Clear Creek Amana board approves contracts, equipment purchases and several routine items; tables transfer of special-education funds to Grant Wood AEA

Clear Creek Amana Community School District trustees approved a set of contracts, purchases and routine business at their June board meeting, and postponed a contested decision about how the district will transfer state special‑education funds to Grant Wood Area Education Agency.

The board approved a three‑year athletic training services agreement with University of Iowa Sports Medicine for $10,000 annually; accepted an SHI quote for device‑management licenses for $30,500; approved instrument purchases for the high‑school band totaling $35,073.19; and authorized a middle‑school furniture purchase of $32,737.80. Trustees also approved payout No. 12 to Knutson Construction for $12,350 for the baseball/softball complex and authorized routine bank‑signer updates and consent items.

Why it matters: the combination of vendor agreements, technology licensing and equipment purchases represents near‑term operating expenses and ongoing service relationships the district will rely on for the 2025–26 school year. The board’s decision to table the Grant Wood AEA transfer signals continuing uncertainty about the mechanics and term of a state requirement to move a portion of special‑education aid through an AEA.

Key votes and outcomes

- Student disciplinary action: the board voted to expel a student for at least one semester (the fall 2025 semester) with reentry conditions for the second semester; motion carried. (Motion presented during action items.)

- Storm protection fund participation: trustees approved participation in a storm protection/risk pool administered with EMC and an initial district contribution (discussion and vote recorded during the insurance presentation). Motion carried.

- Athletic training agreement: the board approved a three‑year services contract with University of Iowa Sports Medicine at $10,000 per year after discussion about staffing levels and termination language. Motion carried; board asked staff to confirm contract termination clauses before final execution.

- SHI device‑management licenses: approved, $30,500.

- High school band instruments: approved, $35,073.19.

- Middle school furniture: approved, $32,737.80.

- Payout No. 12 to Knutson Construction (baseball/softball complex): approved, $12,350.

- Transfer of state special‑education funding to Grant Wood AEA: the board discussed a template agreement that would ACH 90% of designated state special‑education aid to Grant Wood. After extended discussion about whether a multiyear 90% flow is required by law and requests for clearer language, trustees did not approve the proposed multi‑year agreement and moved to delay final action pending clarification (item tabled for follow‑up at a special meeting/work session).

- Handbooks and policy items: the board approved a set of policy revisions required by state law and administrative housekeeping. Several handbooks (elementary, middle, high school, preschool, athletics and coach/sponsor handbooks) were tabled for further edits and alignment; one elementary handbook motion did not pass as presented and was not approved at this meeting.

Board comment and next steps

During discussion about the athletic trainer contract, board members asked staff to confirm whether the contract would include a 30‑ or 60‑day termination clause and to clarify how many trainers would be provided for concurrent events. Craig Schrader of Reliant Insurance, presenting an insurance pooled deductible option, told the board the proposed pool aims to reduce annual buyback costs by aggregating contributions from participating districts and build a fund that could reduce future deductibles if losses remain moderate.

The district’s finance staff will circulate revised contract language and bid documents as requested, and the board set a special meeting/work session to resolve the Grant Wood agreement language and any remaining handbook changes before final signatures.

Ending

Taken together, the votes approve a mix of recurring service contracts, one‑time purchases and construction payouts while preserving board oversight on an important, contested funding transfer. The board directed staff to return specific contract language and options for the athletic training agreement and to bring the Grant Wood transfer back for a short, follow‑up decision once AEA/state guidance is clarified.