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New finance director Stacy Grover outlines audit, payroll and budget software rollouts to Polk County commissioners
Summary
Stacy Grover, Polk County's new finance director, told commissioners she is coordinating upcoming audits, implementing new payroll and budgeting software (Kronos and Questica), and working with auditing firm ABDo to clean up the chart of accounts and improve internal controls.
Stacy Grover, Polk County’s new finance director, briefed the board on early priorities: closing the 2024 audit cycle with ABDo, migrating away from older AS/400 systems, rolling out new payroll and budgeting software (Kronos for payroll/human-resources integration and Questica for budgeting), and improving internal controls and cash-handling processes.
Why it matters: the projects Grover outlined aim to streamline payroll, budgeting and reporting, improve audit readiness and reduce manual data entry across county departments — changes she said will free staff from repetitive tasks and reduce error risk.
Key points presented: - Audit: ABDO will perform the July audit; staff are cleaning up fiscal 2024 records so the audit can be completed on an accelerated timeline (targeted completion cited as September 30). - Payroll/HR: Kronos implementation and payroll migration are underway; Grover said automating time-keeping and payroll will reduce manual data entry and errors. - Budgeting: Questica budget software will begin phased rollout; Grover has provided department heads with initial instructions and expects fuller capability to run multi-year scenarios in future years. - Chart-of-accounts and internal controls: Grover and ABDo identified areas to clean up for better reporting and audit compliance; bank reconciliations, cash-handling policies and codified internal controls are priorities.
Commissioners and staff discussed the audit timeline, the role of ABDO, and how integrated systems should reduce manual workload for departments. Commissioners expressed support for the transitions and said quarterly updates on progress would be useful.
Ending: Grover said she will continue coordination with ABDO and department heads and will appear before the board periodically with implementation updates; auditors will be onsite in July to begin the 2024 audit.
