Clear Creek commissioners adopt AI policy, approve social‑services MOUs and consent items

Clear Creek County commissioners adopted a formal countywide policy governing use of artificial‑intelligence tools and approved a slate of human‑services memoranda of understanding and routine consent items during the June 17 regular meeting.

The board voted to approve a detailed AI use policy that restricts uploading personally identifiable or controlled information to third‑party AI services and requires staff to use a preapproved list of language‑model providers when county data is sent to external systems. Colton, a county staff member, presented the policy and told commissioners that the approved list of LLMs is the county’s primary control point because many front‑end tools pass prompts to external models.

“The key thing to always remember…is a large language models can be really, really helpful at very mundane tasks,” Colton said during the presentation, adding that staff training and citation of sources would be required when the models are used beyond simple editing.

Why it matters: the policy sets limits and procedures for county staff across departments — including public health, emergency services and communications — and establishes an IT‑managed approved list of models and vendor controls that staff must follow.

Other votes and approvals - The board approved a countywide letter of support for a Safe Streets and Roads for All (SS4A) planning grant application. Colton said the planning grant must be completed before the county may be eligible for later construction (implementation) funds and that a countywide approach would be more cost efficient than separate municipal applications. - Commissioners approved a memorandum of understanding with the Collaborative Management Program (CMP), which coordinates a set of local partners that provide prevention and short‑term assistance for families; the county serves as the CMP fiscal agent. - The board approved an MOU with the Continental Divide Court Appointed Special Advocates (CASA) chapter and accepted a Temporary Assistance for Needy Families (TANF) disaster assistance policy and a Colorado Works MOU that outline how state TANF funds will be used locally. - The consent agenda passed, approving routine items including a pavement marking contract, a water‑leasing agreement for the Georgetown Loop Railroad and Resolution 25‑56 to enable leasing of vehicles through Unified Fleet Services LLC.

All motions were adopted by voice vote during the meeting; commissioners recorded affirmative (“Aye”) votes for each item.

What’s next: several approvals require follow‑up by county staff to implement contractual details, finalize grant applications and schedule any required reporting. Staff said IT will maintain the approved‑models list and provide training to county employees.

Ending: The board took the actions as part of a fuller agenda that also included volunteer interviews for the tourism bureau, a planning commission interview, child‑care funding discussions and a public safety financing work session on possible property‑tax measures.