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Board asks supervisor's office to remind employees to use town vehicles for work trips
Summary
Board members asked the supervisor’s office to circulate a memo clarifying that employees should use town-provided vehicles for official business and seek permission and mileage reimbursement only when no town vehicle is available.
Grand Island board members asked the supervisor’s office to issue a memo reminding employees about the town’s expectations for use of personal vehicles during work hours and associated liability and reimbursement rules.
Board members said personal vehicles should not be used for town business unless specifically authorized and that employees who use personal vehicles for town business should claim mileage and obtain prior permission. One member summarized the liability concern: "If it's not approved specifically to use your personal business vehicle to use to do government business. If you get into an accident or whatever, now you're involving your personal vehicle in a potential... automobile employment vehicle."
Members noted historic informal practices in some departments when town vehicles were limited and said consistent enforcement and a written reminder would reduce confusion. "These are the little things that we've gotta be consistent. These are the rules. You drive a town vehicle for town business. No exceptions to that rule," a board member said.
The supervisor's office agreed to send a memo or email to employees advising them to use town vehicles while on duty and to request permissions when personal vehicles are necessary; the board requested legal language be reviewed by staff before distribution.
