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Indianapolis Airport Authority updates business expense and travel policy with new limits and ethics appendix
Summary
The Indianapolis Airport Authority adopted Resolution 042025 completing its annual review of the business expense and travel policy, adding an ethics appendix and clarifying reimbursement limits and approval flows.
The Indianapolis Airport Authority on a vote adopted Resolution 042025 completing its annual review of the Authority's business expense and travel policy.
The resolution, presented by Rachel Stevens, updates the policy to add an ethics appendix, establish a 180-day deadline for submitting expenses, limit P‑card use for hotel room and tax only, exclude expenses reimbursed by third parties, set a board-member approval flow for travel reimbursements and confirm reimbursement up to economy-class travel where applicable.
The finance and audit committee reviewed the policy in April and recommended the updates to the full board. The committee noted the policy's last formal adoption was in October 2023 (Resolution 8223) and that the April 2025 review produced several clarifying edits.
Board members moved and seconded adoption; the board completed a roll-call vote and gave unanimous approval for Resolution 042025.
The changes are procedural and internal: the new appendix explicitly calls out ethics expectations, the 180‑day submission rule denies claims filed after that period, and P‑card restrictions are limited to room and tax for hotel bookings. The policy language also instructs that expenses already paid or reimbursed by a third party are excluded from Authority reimbursement. The resolution delegates the mechanics of the approval flow to the board and staff per the finance and audit committee recommendation.
The board did not set additional budgetary allocations in this action; the vote adopted the updated policy language as presented.
