Rome board approves multiple contracts, tables two property sales

The City of Rome Board of Investment Contracts met May 15 and approved a series of routine administrative resolutions, awarding contracts, authorizing request-for-proposals and change orders, amending two documents for clerical corrections and tabling two property-sale resolutions pending further review.

The board approved awards and agreements including: RFB 2025002 to BP Excavation LLC for the disaster recovery link road project, $451,817.50 (Resolution 85); RFP 2025004 to Central Paving Incorporated for the 2025 Perry Street reconstruction project, $876,815 (Resolution 86); an agreement with Holland Company Incorporated in the amount listed in the agenda as $111,000 (Resolution 87); change order number 3 to the JCI Jones Chemicals Incorporated contract for $3,670.80 (Resolution 95); and acceptance of a deed in lieu of tax sale for 815 Croton Street from the Herbert Banbury Estate (Resolution 96). The board also authorized an emergency budget transfer for purchase of a security camera (Resolution 93) and directed the city clerk to issue an RFP for project monitoring and air-sample professional services (RFP 2025009, Resolution 83).

Two agenda items were amended before final approval. The board amended Resolution 84, the agreement with Majestic Fireworks Incorporated, to correct a clerical error changing the date referenced from 2024 to 2025 before voting to approve the resolution as amended. The board also amended Resolution 94 to change references from "bids" to "proposals" and to correct the RFP labeling for the Roomboa 2.8-acre parcel redevelopment feasibility analysis (RFP 2024030).

Two proposed property sales were tabled for further information. Resolution 90, the proposed sale of city-owned Parcel 1806 North Madison Street, was removed from the agenda and tabled; board members noted concerns about the lot’s small size and uncertainty about the purchaser’s intended use. Resolution 91, the proposed sale of Parcel 301 McCray Street, was also tabled after board members said the owner had not supplied documentation about the purchaser’s plans. Councilor Dursley asked staff to contact the purchaser and neighboring property owners to gather more information before the items return to the board.

The board approved a change order number 1 to the contract with Adirondack Tree Surgeons Incorporated referencing an earlier Board of Estimate and Contract resolution adopted Sept. 26, 2024 (Resolution 88); the amount in the spoken record was not clearly stated in the meeting transcript and is recorded below as not specified. The board moved and approved several additional routine dispositions of city property and administrative housekeeping items (Resolutions 82, 89, 92). Resolution numbering and actions were taken by voice vote and the chair called each vote; the meeting adjourned after final business.

Why it matters: The approvals release funds or authorize city officials to execute contracts that will move several public-works and procurement projects forward, while the tabling of two property sales signals the board wants more information about purchaser intentions and neighborhood impacts before conveying city property.

Votes at a glance (as recorded in the meeting): - Resolution 82: Authorization to amend approved purchase order and voucher signers list — approved by voice vote (carried). - Resolution 83: Authorize city clerk to request RFPs for project monitoring and air-sample professional services (RFP 2025009) — approved by voice vote (carried). - Resolution 84: Authorize mayor to enter agreement with Majestic Fireworks Incorporated — amended (change 2024→2025) and approved as amended. - Resolution 85: Award RFB 2025002 to BP Excavation LLC for disaster recovery link road project, $451,817.50 — approved by voice vote (carried). - Resolution 86: Award RFP 2025004 to Central Paving Incorporated for 2025 Perry Street reconstruction, $876,815 — approved by voice vote (carried). - Resolution 87: Authorize agreement with Holland Company Incorporated, amount shown on agenda $111,000 — approved by voice vote (carried). - Resolution 88: Authorize change order #1 to contract with Adirondack Tree Surgeons Incorporated pursuant to prior BOE resolution adopted 09/26/2024 — approved by voice vote (carried); amount in transcript not clearly specified. - Resolution 89: Authorize sale of city-owned Parcel 624 West Thomas Street to buyer — approved by voice vote (carried). - Resolution 90: Authorize sale of Parcel 1806 North Madison Street to buyer — removed from table then re-tabled; outcome: tabled. - Resolution 91: Authorize sale of Parcel 301 McCray Street to buyer — motion to table approved; outcome: tabled (owner had not provided purchaser information). - Resolution 92: Authorize sale of Parcel 729 Calvert Street to buyer — approved by voice vote (carried). - Resolution 93: Authorize budget transfer for emergency purchase of security camera — approved by voice vote (carried). - Resolution 94: Authorize city clerk to issue RFP for Roomboa 2.8-acre parcel redevelopment feasibility analysis (RFP 2024030) — amended ("bids"→"proposals"; RFP label corrected) and approved as amended. - Resolution 95: Authorize change order #3 to JCI Jones Chemicals Incorporated pursuant to prior BOE resolution adopted 06/15/2023, $3,670.80 — approved by voice vote (carried). - Resolution 96: Accept deed in lieu of tax sale for 815 Croton Street presented by the Herbert Banbury Estate — approved by voice vote (carried). - Resolution 97: Authorize amendment to intermunicipal water supply agreement with the Town of Verona, New York — approved by voice vote (carried); board discussion noted the draft agreement contains no penalties to Verona and that the city may incur engineering costs if the agreement must be redrafted in 2025.

Ending: Tabled items (Resolutions 90 and 91) will return to a future meeting after staff follow-up on purchaser plans; other approved contracts and RFPs proceed to execution by the mayor or city clerk as authorized.