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District outlines vendor agreements and memberships for next school year, including Da Vinci membership and vendor contracts
Summary
At the May 12 meeting, district administrators reviewed vendor agreements and memberships planned for the 2025'—26 year, including a Da Vinci Science Center district membership, residency-verification software (CLEAR), ambulance coverage, a discounted BHA services agreement and continued IU network and special-education agreements.
At the May 12 committee meeting, Whitehall-Coplay administrators reviewed a set of vendor agreements and memberships the district plans to advance for the 2025'—26 school year.
Items administrators flagged for board action at an upcoming meeting included:
- Da Vinci Science Center district membership: staff recommended joining the center's new district connect membership to secure field-trip discounts, family admission discounts and access to a mobile fabrication lab for in-district programming; staff said the field-trip discount alone would cover a substantial portion of the annual membership cost for kindergarten through eighth-grade field trips.
- CLEAR residency-verification software: district staff said they had seen a demonstration through CLIU 21 and recommended approval to adopt the CLEAR system to improve resident verification; staff noted the software offers features such as license-plate history checks that can flag possible nonresident claims and could reduce staff time spent on residency investigations.
- EMS/ambulance coverage: the district presented an agreement to provide ambulance services during home football games on specified dates.
- Behavioral Health Associates (BHA): staff presented a contract option to secure discounted counseling and behavioral-health services for students for the 2025'—26 year, conditional on a down payment; administrators said the agreement would formalize ongoing partnerships and reduce per-session costs.
- School dentist: staff recommended continuing an appointment for the school dentist at a $6 per-exam rate.
- Network support and IU agreements: administrators outlined continued network support with the Carbon-Lehigh Intermediate Unit (CLIU 21) and an intergovernmental agreement for special-education placements and support services.
Why it matters: These contracts and memberships affect student services, extracurricular safety, special-education placements and the district's ability to verify residency and manage related enrollment and funding questions.
Next steps: Administrators said they would bring contract documents to the board for approval at future meetings (May 19 or June regular meetings depending on the item). Staff noted that many of the items preserve current relationships or secure discounts the district already uses.
Ending: Each contract item was listed as informational on May 12; board action was expected at the upcoming regular meeting or at a subsequent meeting for formal approval.
