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Council adopts code to streamline surplus and sale of city personal property
Summary
The McMinnville City Council unanimously adopted an ordinance establishing formal procedures for declaring city-owned personal property surplus and disposing of it; the ordinance follows League of Oregon Cities recommendations and directs staff to return with a resolution setting dollar thresholds and delegated authority.
The McMinnville City Council unanimously adopted Ordinance 5-161 formalizing procedures for declaring city personal property surplus and selling or otherwise disposing of it.
City Attorney David Leitenberg told the council the change codifies a standard approach recommended by the League of Oregon Cities and creates an efficient, consistent path for departments to declare items surplus and for the city to sell unneeded equipment or other personal property. Leitenberg said the code change is intended to make disposal more efficient while preserving appropriate safeguards and oversight.
The ordinance does not apply to real property; staff said the sale and surplus procedures for real property remain governed by separate legal provisions. Leitenberg and finance staff said the ordinance will be followed by a council resolution that sets the dollar thresholds that determine whether a department head or the city manager may declare property surplus or whether the council must act.
Councilors voted unanimously to adopt the ordinance on first and second readings. Leitenberg said the follow-up resolution establishing thresholds and delegated authority will be prepared before the code change becomes effective.
What’s next: Staff will draft a resolution establishing the dollar limits for departmental authority to declare surplus property and will implement the new internal forms and processes described in the ordinance.
