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Council approves $108,949.96 repayment to ODOT and budget amendment for East Tyler resurfacing grant
Summary
The council approved repayment of unused MRDAF grant funds to the Oklahoma Department of Transportation totaling $108,949.96 for the East Tyler Drive resurfacing project and passed a budget amendment to allocate the payment.
The City Council authorized repayment of $108,949.96 to the Oklahoma Department of Transportation (ODOT) for unused funds from the Municipal Road Drilling Activity Fund (MRDAF) related to the East Tyler Drive resurfacing project, and approved a budget amendment to allocate the payment.
Why it matters: The MRDAF grant program provides up to $500,000 toward repair of roads damaged by oil-and-gas traffic under a 75/25 cost-share model: ODOT funds 75% and the municipality provides 25%. The city received funds based on an initial estimate but completed the East Tyler Drive overlay for less than the estimate, leaving surplus grant funds that must be returned.
Details: Staff summarized the history: the city received an initial disbursement (about $375,000) for the East Tyler Drive resurfacing between Cimarron Road East and Richland Road. Final construction costs were roughly $350,000, producing an unused balance of $108,949.96 that ODOT requested be returned. Council approved the repayment (recorded as item 9a) and a budget amendment (item 9b) that moves the funds from the city’s fund balance into an expense line so the payment can be processed.
Staff said the city will reapply for MRDAF funding in the current grant round; the returned funds are not retained for local reallocation but go back to ODOT’s grant pool for future awards. Council members discussed the grant’s mechanics and agreed the repayment and budget adjustment were proper. A roll-call vote approved both items: Mister Watson — yes; Miss Heights — yes; Vice Mayor Hughes — yes.
What’s next: City staff will execute the payment and file the budget amendment. Staff also noted the city will continue to apply for MRDAF funding each cycle and said they expect to submit new applications for future road projects.
