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Kootenai County IT completes OnBase migration; seeks annual Duo authentication and campus door-system upgrade
Summary
IT reported completion of an OnBase migration off an older document server, proposed countywide two-factor authentication (Duo) with a $61,700 annual cost plus $12,000 installation, and recommended standardizing the admin campus door system with a $78,000 capital request that the board authorized to pursue immediately using FY25 project savings.
Chris, IT staff, and Grant (facilities/IT staff) briefed the Board on Information Technology’s FY26 request, highlighting a completed document-management migration, a new security subscription and a proposed campus access-control upgrade.
Chris said the county finished migrating departments from an older “paperclip” server to OnBase, freeing the county of a legacy server and enabling a focus on automating manual workflows. He also told commissioners the IT budget includes a proposed two‑factor authentication subscription from vendor Duo — “something you have” such as a cell phone or dongle to complement a password — which IT estimates will cost $61,700 per year with an initial $12,000 installation fee to fight phishing and ransomware risks.
On capital, Grant described a $78,000 proposal to replace admin-campus door controls with the same prox‑card system installed in the new Justice expansion and the jail. He said standardizing onto one prox-card system would allow deputies and county staff to badge consistently across campus.
The board discussed funding the door‑control project immediately from existing IT project savings in FY25 rather than carrying the cost into FY26. Commissioners asked to see contractor quotes and the project’s funding source; staff said they already had a quote and would schedule the project for a business meeting with details on the funding source and vendor quotes.
The board gave direction to proceed with procuring the door system using available FY25 funds and to move the Duo/cloud-authentication decision and quote to forthcoming budget/business meetings.
Ending: IT will bring vendor quotes and a funding plan to a business meeting; Duo installation and ongoing license costs will be considered in final FY26 budget deliberations.
