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Englewood planning commission reviews capital prioritization tool; $7 million available, $9 million requested
Summary
The Planning and Zoning Commission reviewed an Excel-based prioritization tool for the city’s capital improvement requests, was briefed on scoring instructions and deadlines, and set a Tuesday deadline to return individual scores ahead of a combined ranking the commission will deliberate as a body.
The Planning and Zoning Commission on May 6 reviewed a new prioritization workbook staff prepared to score capital improvement requests and was told $7,000,000 is available for Tier 1 projects while about $9,000,000 in Tier 1 requests remain.
Jenny Nolan, the city’s budget manager, walked commissioners through the Excel workbook that commissioners must copy and score individually. "What we'd like for you to do is make sure once you get a copy of the prioritization tool, you make a copy of this Excel workbook onto your desktop and maybe, add your initials ... just so that we can identify each of the workbooks from each of the members," Nolan said during her presentation.
The tool asks commissioners to enter scores on two tabs (30‑PIF and 31‑CPF) using ten criteria for each project, including department ranking, infrastructure need, transportation impact, economic impact, urgency, project use, service level impact, operating impacts and whether the project leverages outside funding. Nolan told commissioners the scoring cells are the only editable cells and that department scores and project descriptions are available on the spreadsheet as guidance.
Commissioners asked several clarifying questions about how to interpret overlapping criteria and how staff had previously separated infrastructure and transportation outcomes. "We had infrastructure and transportation as one outcome a few years ago, and then it was broken into two separate outcome areas," Nolan said. She invited feedback for changes to the tool next year.
Staff emphasized the process: commissioners will submit individual scores to staff member Nancy Fenton, who will compile the combined member scores and present aggregated results back to the commission for discussion, adjustment and a consensus recommendation to the city manager’s office. "Once that's... compiled, you'll talk about that. And then at that point, you'll look at where the projects and programs land, and you'll say — you'll either agree or disagree as a body and say, 'No, I think we need to move this one up,' or 'down,'" Nolan said.
Nancy Fenton told commissioners she will send the workbook and asked that completed scores be returned by the coming Tuesday so she can compile and circulate combined scores in the packet for the commission's next meeting. "Please come with your pencil sharpened," Fenton said.
The commission also approved the April 8 minutes by voice roll call (one abstention); the motion passed.
