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Technology commission forms ad hoc outreach committee to plan cybersecurity and public outreach
Summary
The Technology and Communications Commission voted to form an ad hoc committee, chaired by Commissioner Amanda, to plan outreach related to cybersecurity month and other public IT literacy efforts; the meeting included discussion of target audiences, program formats and potential partners.
The Technology and Communications Commission voted to form an ad hoc outreach committee to develop public outreach and training on information‑technology topics, with Commissioner Amanda designated as chair.
Commission discussion during the meeting’s old business focused on outreach for Cybersecurity Awareness Month in October and on ways to reach priority audiences such as seniors, students and local businesses. Commissioners suggested formats including mailed materials for seniors, in‑person “Bits and Bites” talks at local restaurants, partnerships with Best Buy or business owners with computer labs, presentations coordinated with Loudoun County schools, and pop‑up tables at town events.
Commissioners discussed logistics and staffing. Several commissioners favored using existing county material (CISA, NIST and municipal packets were cited) rather than building content from scratch. Staff and commissioners agreed the outreach effort should be matched to audience needs — for example, mailed information for older residents and short, basic topics for people with limited technical knowledge.
The commission moved formally to create the ad hoc committee, appoint Amanda as chair and allow one additional member to join. The motion passed by voice vote. According to the commission’s bylaws read aloud at the meeting, an ad hoc committee must document purpose and goals at its first meeting and report progress at regularly scheduled commission meetings.
Commissioners volunteered to help and suggested quarterly admin meetings and coordination with town staff. The commission’s chair asked staff (IT and PIO) to support the committee as needed and to follow bylaws around notification and reporting.
Votes at a glance: The commission took several procedural votes by voice: a motion to move new business ahead of old business (approved by voice vote), approval of corrected minutes for 04/01/2025 (approved by voice vote), the motion to form the ad hoc outreach committee chaired by Amanda (approved by voice vote) and an adjournment motion (approved by voice vote). The meeting recorded voice votes but no roll‑call tallies.
