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Trustees push for tighter contractor access controls and background checks after vendor key incident
Summary
A trustee raised concern after seeing a contractor use a key to open a campus gate, prompting trustees to press district staff to enforce Raptor sign‑in, require vendor employee rosters, and consider NCIC/TCIC checks.
Trustees pressed district safety and plant facilities staff to tighten contractor access procedures after a trustee observed a contractor using a key to open a gate at a campus.
Trustee Juan Ramirez said seeing a contractor with gate access and multiple locks raised concerns about who can enter campuses after hours and whether vendor employees undergo national background screening. He noted that fingerprint checks submitted at the Webb County sheriff’s office cover local records only and asked whether the district runs TCIC or NCIC checks for contractor employees.
Doctor Perez said the district uses the Raptor visitor management system and trains front‑office staff to issue visitor badges; he also said the district includes clauses in RFPs requiring visitors to report to the main office and obtain a clearance visitor tag. Perez said staff will enforce the visitor procedure and pursue added measures such as signage to direct contractors to the main office.
Trustees and staff discussed the practical options: on‑site rapid checks by law enforcement can flag local issues within 10–15 minutes, and staff said they will ask contracted firms to submit rosters of employees expected on campus so front offices and safety staff can cross‑check names and run on‑the‑spot checks when necessary. Trustees also suggested posting signage at gates instructing all visitors, including contractors, to report to the office.
Clarifying details: the Raptor system and a contractor clause in RFPs require on‑site check‑in; sheriff fingerprint checks used for vendor packets return Webb County records but do not automatically include national NCIC records unless requested; staff said they recently distributed standardized locks and will follow up on inconsistent additional locks at the gate where the incident occurred.
Next steps: staff committed to reiterate protocols to campuses with active construction, increase signage at gates, and work with law enforcement to clarify on‑site check options and expedite background checks when concerns arise.
