Levan planners set final details for 'Legends of Levan' celebration; catering, parking and cleanup emphasized

Levan, Utah — Organizers and council members spent the bulk of the May 8 meeting on logistics for the town’s annual celebration, described in planning documents as “Legends of Levan — Past, Present, Future.”

Mackenzie (event lead) reviewed a working plan that covers parade operations, a 5K, vendors, a car show, bounce houses, fireworks and an evening dinner. Key operational items discussed were sponsorship and donation targets, online payment options for race and meal preorders, crowd and vehicle parking organization, sanitation and restroom cleaning, and volunteer assignments — especially for youth council and FFA fundraisers.

Staff said sponsorships and donor pledges totaled about $3,800 so far, with a June 1 deadline for more commitments. Organizers said they aim to keep the community dinner affordable (a target subsidized price of roughly $6 per plate), and that they plan to contract local RJ Barbecue to cater meats and reduce the workload on volunteers. Staff estimated roughly 400 meals as a planning number, noting last year’s prepaid count was about 380. Councilmembers and organizers said preorders will help the caterer and better predict counts.

Organizers also addressed cash‑handling and point‑of‑sale logistics. Chantal (town staff) and others are working on putting Express Bill Pay buttons on the town web site and adding card‑payment capability (Square or similar) for T‑shirt sales, dinner preorders and 5K registration. Staff cautioned that audit rules require municipal control of payment systems; staff recommended town‑managed payment infrastructure rather than relying on private sellers’ devices.

Several items prompted logistical discussion: parking management and accessibility (including better signage and coned handicap stalls), overflow trash and midday trash pickup, bathroom cleaning schedules, and the need for a designated cleanup team. Public works staff proposed a schedule that assigns employees to specific time windows and suggested paying youth council or FFA volunteers a small stipend for periodic trash pickup and tidying during the event. Organizers also discussed parade staging, a grand marshal nomination process (online and paper nominations), the youth council’s traditional flag distribution and treat duties, and vendor layouts so dinner ticket sales and T‑shirt sales remain separate.

Entertainment planning remains in progress; a local emcee and a fireworks provider have been discussed but not fully contracted. Other activities mentioned included a bike‑decoration contest for kids, a car show with certificates, a movie in the park as a pre‑event, and a possible separate date for a home‑run derby to avoid balls flying during the main celebration.

Organizers asked council members for help with banner placement, volunteer coordination for the flag ceremony and the breakfast/brunch logistics tied to the event. Staff committed to follow up on online payments, parking zone marking, bathroom cleaning schedules and a revised vendor layout to separate meal and merchandise sales.