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Council approves $100,000 to continue records‑scanning work, asks staff to competitive-bid remainder
Summary
After a consent-item discussion, council approved $100,000 to continue scanning and document-imaging work with ECS Imaging for the current fiscal year and directed staff to solicit competitive bids for remaining work estimated at roughly $302,000.
The Jurupa Valley City Council on May 15 approved a $100,000 payment to continue document-scanning services with ECS Imaging and directed staff to issue a competitive solicitation for the larger body of scanning work planned for the city.
The consent-item discussion followed a council request to reconsider a larger multi-year figure. A staff representative explained ECS Imaging has previously scanned large volumes of city and county planning files, producing labeled PDFs for upload to the city’s records system. Council members raised concerns about past document-handling issues and asked for competitive bids before committing the full contract amount recommended by staff.
Council Member (name provided in transcript as) moved to authorize $100,000 now to allow the current work to proceed this fiscal year and to require staff to prepare a request for proposals for the remaining scanning work; another council member seconded the motion. The motion passed unanimously.
City staff said the $100,000 will allow ECS or a successor vendor to scan several hundred boxes before the end of the fiscal year; staff also said unspent funds could be carried into the next fiscal year if needed and that a formal solicitation for the remaining work would be presented to council for award.
