Indianapolis Board of Public Works approves emergency culvert contract, multiple road projects, change orders and stormwater data software

The Indianapolis City Board of Public Works on May 14 approved a series of construction contracts, change orders and professional-service agreements affecting culvert repairs, street reconstruction and stormwater data work.

The most immediate action was the board's approval of Resolution 4, 2025, ratifying the director's emergency declaration and awarding a contract to Edge Construction LLC for the emergency replacement of a culvert (project CL-1669 / asset LE0762) at 5030 North Mueller Road in a not-to-exceed amount of $494,902.70. Jason Mott, the engineering division administrator, told the board the director declared an emergency on March 11, 2025, and staff solicited competitive quotes; four bids were received and Edge was the lowest responsive and responsible bidder.

The board also awarded a bid for Ralston Campus infrastructure improvements (project ST-25522) to Edward and Jones Concrete, Inc., in a not-to-exceed amount of $1,424,640.70 for street, curb and sidewalk rehabilitation along Ralston Avenue and adjacent streets. John Bowen, chief engineer for DPW, said substantial completion for that work is scheduled for Oct. 24, 2025, and final completion for Dec. 8, 2025. A board member asked whether the new pedestrian crossing at 20th and Ralston will include raised crosswalks or signals; staff said they would follow up with details.

Two change orders were approved. Change Order No. 1 to the Westfield Boulevard culvert repair contract (CL-04-0787655 Westfield Boulevard Culvert Repair) increases the contract by $12,053.71 and adds 105 days to the intermediate completion schedule; staff said the additional time will help align planting and landscaping work so the department can obtain a notice of termination (NOT) for the IDEM construction stormwater general permit. Change Order No. 2 to the Heathrow Way concrete pavement reconstruction (ST-21905, Milestone Contractors LP) increases the contract by $75,269.98, brings the not-to-exceed total to $2,973,324.92, and adds 273 days to the substantial/final completion dates; DPW staff attributed most of the added time to coordination and required inspections with the railroad.

The board approved two professional-services agreements for design work. Shrewsbury and Associates was approved for design of a roundabout at Sixth Street and Midhofer (ST-21091) under a contract tied to Highway Safety Improvement Program (HSIP) funds; the project received $1,568,182 through the Indianapolis MPO federal funds exchange program and the agreement expires Dec. 31, 2029. DLZ Indiana LLC was approved for design of Madison Avenue from Pleasant Run Parkway to Martin Street (ST-39060) in a not-to-exceed design agreement of $1,409,170; that corridor project was awarded $11,762,960 in Surface Transportation Block Grant (STBG) funds via the MPO federal funds exchange program and will reduce travel lanes from six to four and add a multi-use path.

Shannon Killian, DPW stormwater administrator, described a three-year sole-source software licensing and services agreement (commonly called a SLAMSA) with Ecopia Tech Corporation for aerial-image impervious-surface analysis, with compensation not to exceed $176,400. "The reason the impervious surface is important is that is how our stormwater user fee billing is determined," Killian said. Staff said the software is intended to automate and improve parcel-level impervious-area measurements and to help identify parcels with recent development or redevelopment that have changed impervious area.

The board approved an amendment (Amendment No. 3) to the Indianapolis Cultural Trail professional services agreement (SD-25507) with DLZ Indiana LLC, increasing the agreement by $95,000 to a total not-to-exceed amount of $2,360,800 to fund additional inspection and close-out work; staff said the Cultural Trail project is substantially complete. The board also approved Amendment No. 1 to the on-call stormwater inspection services agreement (ENG-22007) with Christopher B. Burke Engineering LLC, adding $150,000 for a new total not-to-exceed $650,000, updating rates, adding a subconsultant and extending the agreement to Dec. 31, 2026.

Board members moved and seconded each item and voted "aye;" staff recorded the motions as carrying. Several items drew brief questions about scope or coordination, and staff said they would follow up with more detail where requested (for example, the pedestrian crossing scope and the accuracy comparison for the Ecopia analysis).