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Votes at a glance: Smithfield council actions on licenses, IT contracts, public‑works and school projects
Summary
At its May 13 meeting the Smithfield Town Council approved routine licenses, multiple contracts and capital funding items — see a concise list of actions, outcomes and funding sources.
The Smithfield Town Council took a series of routine and substantive actions on May 13. Below are the principal approvals and outcomes recorded in the meeting minutes, with the funding source or next administrative step noted when stated during discussion.
Key votes and actions (outcomes as recorded at the meeting):
- Microsoft Office 365 migration RFP: Council authorized the release of an RFP for migration to Microsoft 365 for town facilities; the school system was reported already migrated. (Action: approve RFP release; funding: grant covers first-year service.)
- Ocean Network contract (MPA #308): Authorized the town manager to enter into a contract with Ocean Network for installation of private internet lines, access and security services, amount not to exceed $82,458.90, funded by a state local cybersecurity grant (grant pays installation and first-year service; future annual service to be negotiated).
- One-day sales/special-event licenses and routine renewals: Council approved several special-event and annual license renewals (examples in packet: Boulevard Rhode Island Inc. special event May 17–18; Goodwill seasonal sales; annual bingo, mobile food vendor and retail renewals). Several applications for a new Class B victualing/liquor license for 2 Brothers Restaurant (Frank and Johnny’s on the Water) were continued to May 20 pending outstanding tangible tax and retail permit documentation.
- Annual renewals and contract extensions: Council approved one-year contract extensions and renewals for municipal services, including road rehabilitation (T. Miozzi LLC one-year extension) and the town’s contract with Rhode Island Resource Recovery Corporation for solid waste and recycling disposal for fiscal years 2026–2027 (tipping rate referenced at $63 per ton; recycling tipping fee waived).
- Sewer plant bathroom renovations: Council authorized up to $160,700 to award a contract (Master Price/GMP referenced) for renovations of wastewater treatment plant bathrooms; funding to come from the Sewer Authority capital reserve funds.
- Communications infrastructure: Council approved pole petitions for Eversource/utility poles at two locations and a second amendment to the DPW communications tower site lease (GTP Infrastructure LLC) to extend lease term; reported lease revenue ~ $4,000/month with 4% annual increases.
- EPA small community grant engineering: Council authorized execution of EPA grant agreement and design work for a water-main extension and culvert replacement project; the design contract amount cited at $143,400; town anticipates further grant applications for construction funding.
- School department procurement: Council approved the purchase of a 2025 Chevrolet Silverado (maintenance/snow equipment replacement) for the school department (amount not to exceed $62,553.96) and awarded a general‑contractor bid for school health and safety/culinary emergency projects to Clean Care of New England for $244,000 to be funded from school capital funds on the town side.
Procedural notes: Several items were continued to the May 20 meeting for missing documentation (restaurant retail license, certificates of good standing, outstanding tangible tax questions) or to allow applicants to appear. The meeting also included public comment expressing concern about procedural transparency and local development impacts.
The council handled numerous routine license renewals and ministerial motions by voice vote; where individual contract totals or funding sources were discussed during the meeting, they are noted above.
