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County staff present a series of contract and program requests including GIS migration, IT subscription renewal, overdose billboards and native-plant mitigation
Summary
Thurston County staff presented a set of procurement and program items on May 13 including a $33,214 contract recommendation for parcel-fabric migration, a $157,081 five‑year IT subscription renewal, $33,000 in overdose-prevention billboard messaging and a $500,000 environmental mitigation maintenance contract.
Thurston County staff on May 13 presented multiple procurement and program requests during the agenda-setting session, spanning information-technology upgrades, public-health communications and environmental mitigation services.
Key items presented: - GIS parcel-fabric migration: IT recommended a contract with Sidwell for $33,214 to migrate Thurston County’s parcel fabric to a newer GIS platform version. Staff said Esri will stop supporting older GIS versions and county data must be migrated beginning this fall; Sidwell was the lowest, responsive bidder after an RFP process.
- IT service-management subscription renewal: IT recommended a five-year renewal of the Ivanti (presented as Avanti/ Ivanti) Service Manager cloud subscription for $157,081.30 total ($31,416.25 annually plus tax). The renewal includes migration from an on-premises system to the cloud and locks in pricing for five years; the cost is covered in annual rates.
- Overdose-prevention video billboards (single source): Public Health requested a single-source purchase of three video billboards for overdose-prevention messaging with Pacific Outdoor for $33,000 (three months per billboard). Staff said materials adapt the health authority’s Friends for Life campaign and align with the county opioid response plan; the billboards are located on Highway 101 (two boards) and Highway 99 (one board).
- Environmental mitigation site maintenance: Public Works recommended awarding a contract to Sound Native Plants (Portland) for up to $500,000 over a base year plus four one‑year renewals to provide mitigation-site maintenance required by environmental permits. Staff said many mitigation sites require long-term monitoring and performance measures specified by regulatory authorities.
- Walk and Roll bicycle-donation pilot: Solid Waste staff presented an interlocal agreement with Intercity Transit to provide drop-off space at the Waste & Recovery Center for adult bicycle donations; Intercity Transit’s Walk & Roll program will collect, refurbish and redistribute donated bikes. Staff described this as a one-year pilot to expand the program’s collection capacity.
Why it matters: the items cover routine capital maintenance and programmatic investments—IT infrastructure continuity and security, public-health outreach to reduce overdoses, required environmental mitigation activities and a reuse/recycling partnership that supports transportation access.
Details and next steps: staff walked commissioners through procurement rationales (RFP outcomes, single-source justifications, grant coverage where applicable). Several items requested authorization for department directors to execute agreements and amendments not exceeding 10% of contract amounts. Most items were presented for approval on the department calendar and will move through the county procurement and contracting process.
