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Board approves consent agenda, copier contract, basin study and rezoning on second reading; several routine minutes approved
Summary
At its May 12 meeting, the Collierville Board approved the consent agenda, a five-year copier contract, a professional services agreement for a Queen Oaks Basin study, and rezoned a property on East Shelby Drive on second reading; the board also approved several sets of minutes and the meeting agenda.
The Collierville Board of Mayor and Aldermen voted on several business items at its May 12, 2025 meeting. Key outcomes: the consent agenda was approved; the board approved a five-year contract for townwide copier systems through a Sourcewell cooperative; it approved a professional services agreement for a basin study of Queen Oaks; and it approved an ordinance rezoning 11350 East Shelby Drive on second reading from FAR (Forest Agricultural Residential) to RL1 (Large Lot Estate). The board also approved the meeting agenda and multiple sets of minutes.
Roll-call votes and key details:
- Agenda approval: Motion passed on a roll call. Voting recorded as yes from Mayor Frasier and aldermen in attendance.
- Approval of minutes (work session April 24, 2025; work session April 20, 2025; Board meeting April 2025): Each set of minutes was approved by roll call with affirmative votes recorded on the meeting record.
- Consent agenda (items 8a–8k): Approved by roll call. No items were pulled for discussion.
- Copier systems contract (Novatech Inc., through Sourcewell cooperative): The board approved a contract to move the town’s copier services from the City of Memphis cooperative to a Sourcewell cooperative contract with Novatech (the town’s current equipment provider). Finance Director Felisa Wells told the board the change followed notice that the City of Memphis cooperative would terminate. Wells said estimated additional cost to departments is approximately $612 per month (about $7,400 annually) under the new contract; the agreement is for five years and staff said the firm has been satisfactory under the current arrangement. The motion passed on roll call with unanimous yes votes from members present.
- Professional services agreement for the Queen Oaks Basin study (Smith, Seckman & Reid): Town Engineer Dale Perriman presented the scope, which the board described as a full hydrology and hydraulics study for the Queen Oaks lateral (roughly 13,200 feet long covering about 4.13 square miles). The study will include surveying, six months of rainfall data collection, hydrology/hydraulic modeling for multiple storm events (2-, 5-, 10-, 25-, 50- and 100-year storms), and a final report with water-surface elevations and flood-area mapping. Staff recommended approval; the motion passed on roll call with all votes recorded as yes.
- Rezoning ordinance on second reading, 11350 East Shelby Drive (FAR to RL1): Project planner Maria de Mesa explained the request to rezone about 6.2 acres to allow a three-lot single-family subdivision (the existing home would remain on Lot 1; two net new dwellings). Alderman Jordan recused himself from this item. The board approved the ordinance on second reading by roll call (members in attendance voted yes); staff noted the applicant must next submit a preliminary plat and the item will return for third and final reading.
Procedural notes and follow-up: Alderman Jordan’s recusal was recorded for the rezoning vote. The board announced its next regular meeting has been moved to Tuesday, May 27, 2025, for a public hearing on the budget.
Votes and recorded tallies on the meeting transcript were recorded as affirmative by the members present for each vote; the meeting record did not show any votes against the listed business items.
