Commissioners question 10% match in Amendment 1 to Wyoming Department of Health grant; request more information before final signature

The Weston County Board of Commissioners reviewed Amendment 1 to a grant agreement between the Wyoming Department of Health, Public Health Division, and Weston County that revises the public-health preparedness and response statement of work and includes a clause requiring a subrecipient match of 10% of total federal funding awarded.

Commissioners raised multiple questions about subsection (c) of the payments section, which states the subrecipient must match 10% of total federal funding awarded and that match may be provided directly or through donations in cash or in-kind. Commissioners asked whether that 10% requirement is new, whether it must be provided in cash or can be in-kind, how the county will document the match, and whether the change applies retroactively given the amendment commences Jan. 1, 2025. One commissioner said the board has previously not paid such a match and asked whether the county might already be meeting the match via in-kind contributions or past arrangements.

County staff and commissioners noted the grant and related statement of work have been renewed annually (via amendments) since 2021, and that the amendment replaces Attachment A with a revised Attachment A-1 (a revised statement of work). Commissioners expressed concern about signing a changed document midstream without a clear accounting of the countys obligations. Several commissioners asked that the county public-health official or a state contact provide an explanation and that staff prepare a report or documentation showing whether the county is already meeting the match and whether the match is cash or in-kind.

During the meeting a county staff member referenced an email from the state indicating urgency and asking for the county to return the executed amendment; commissioners discussed timing and whether to invite the county health official or the state contact (Lexi Potter) to the next meeting or to seek clarification by phone before signing. One commissioner warned about putting a county employees job in jeopardy if the amendment is delayed; others said they preferred to have full information before signing.

No formal vote to approve the amendment was recorded in the meeting transcript. Commissioners requested additional documentation, suggested contacting the state representative and the county health official for clarification, and discussed the timeline (state messages referenced April 14/15 and a requested return by a near date). The board appears to have postponed final signature pending clarification.