Laredo ISD previews $2.4M instructional contracts, TIMA allotment and $450K managed-print RFP

Curriculum and instruction staff presented multiple procurement items and annual instructional-materials allotments to trustees, including cooperative contracts for instructional platforms and materials (estimated $2.4 million), the district's Technology and Instructional Materials Allotment (TIMA) cycle and a recommended managed-print-services contract.

Staff said the cooperative-contract package covers instructional platforms, structural materials, equipment, testing and assessment, professional development and technical assistance and listed vendors and historical expenditures; staff cited a historical annual expenditure of approximately $2.3 million. Funding is drawn from multiple sources, including federal and state program funds and campus budgets.

TIMA: Staff presented the annual TIMA process for adopted curriculum aligned to the Texas Essential Knowledge and Skills; the superintendent signs off on adopted materials after campus review. Trustees were given the supporting documentation that breaks materials down by campus and subject.

Managed-print RFP: The committee was told staff recommends awarding RFP 25-001 to Toshiba Business Solutions for managed-print services and consumables over a three-year term, with an estimated budget of $450,000 and historical expenditures cited near $432,000. Staff said the contract is intended to provide maintenance and supplies across departments; replacement-printer purchases are handled separately when funds are available.

Trustee questions and follow-up: Trustees asked about tariff exposure for imported supplies and whether the managed-print budget is guaranteed for three years; staff replied that vendors have historically held pricing but tariff impacts have not been explicitly negotiated in the RFP. No final procurement approvals were recorded in the committee discussion; staff will return with formal board agenda items as required.