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District authorizes check signers, moves to open PTIF account and approves minutes
Summary
The board approved the April 2 minutes (spelling correction noted) and authorized bank signatories (chair and treasurer with designee) while discussing opening a PTIF account and use of Mountain America bank.
At a regularly scheduled meeting, the Snyderville Basin Cemetery District approved the draft minutes of its April 2 meeting with a spelling correction noted by a trustee and authorized a set of check signers as the district completes bank account setup and prepares a PTIF account.
The nut graf: Trustees moved to formalize signatory authority as they transition funds from county custody, open a district bank account and plan to open a PTIF account. The board discussed who should be authorized to sign checks and how many signatories the bank will require.
Board members discussed that the district has authorization to draw funds from the county under truth-in-taxation revenue expectations and has opened a deposit account. “We have authorization to begin drawing from the county, based on our truth and taxation, expected revenues. We have also now opened up a bank account,” a trustee said during the discussion.
On check signing, trustees debated a two-signature counter‑signing practice and whether to name an additional designee. Legal counsel advised planning for the long term, saying circulating policies typically authorize the district manager and treasurer as primary signers and add the chair and a board designee for absence coverage. The attorney said the operational practice is that “the chair and the treasurer had to sign all checks. And the designee only signs in the event of the absence of 1 of the other 2.”
Motion and outcome: Trustees recorded a motion to designate the board chair and the treasurer as authorized check signers; the motion was seconded and carried by voice vote (three ayes). The transcript does not record named movers or a full roll-call. The minutes approval and spelling correction also were approved by voice vote earlier in the meeting.
The board discussed bank procedures at Mountain America and whether the bank will accept approved minutes or require a formal resolution authorizing signatories. Trustees resolved to ask the bank what documentation it requires and to adopt a resolution if the bank requests it.
Ending: Trustees instructed staff and counsel to confirm bank paperwork requirements and to return with any needed model resolution or updated minutes for the bank’s records.
