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Coos Bay SD 9 reports a drop in active enrollment, grant spending deadline and capital projects on track
Summary
District staff told the board that active enrollment fell by about 50 students between April and May counts, grant carryover must be spent by June 30 under current rules, and capital renovation projects are on track and under budget.
District administrators reported to the Coos Bay School District 9 Board that active enrollment fell by about 50 students between the April and May reports and described how the change affects Average Daily Membership (ADM) and budgeting.
Marina (enrollment lead) told the board the May 9 active count was 407 and that much of the drop reflects students who were previously marked active because they participated in athletics or activities but were not attending day-to-day; those students have been moved to inactive status. The junior high recorded the largest single decrease. The administration said it will audit records and staffing to reconcile the month-to-month change.
On finance, the business office presented the district’s general fund update and grant (special revenue) forecast. The administration said state school fund allocations are expected to be received in full and that the district anticipates being over budget on some local-source revenue by roughly $200,000 and under in county/local immediate sources by about $24,000. The presentation noted an apparent beginning fund balance variance (~$400,000) and forecasted instructional spending trends.
Staff warned that federal and state grant rules this year largely prohibit carryover, forcing the district to spend prior-year carryover by June 30. The presenter said the district must draw down grant funds this month and will monitor spending daily; the district plans targeted training and allowable expenditures (for example, staff professional development and required grant activities) to spend down carryover without violating supplement-and-supplant rules. The finance report also explained a historical journal entry in the previous year (HVAC at Millicoma) skewed historical trends and the system forecast.
On capital projects, the board heard that the district’s building project (district office renovation and data hub) is nearly complete and under budget; the business office expects finishing work to be complete by June 1 so invoices can be paid this fiscal year. The district plans to put ADA-accessible full bathrooms at the high school out to bid in June and begin work in July; other smaller projects (lighting, painting, a middle-school bathroom) were described as planned for the summer and budgeted next fiscal year.
The board also discussed summer programming and state grants. The superintendent said the district expects to receive $442,000 in summer-school funding from the state; administrators said the grant is targeted to in-person instruction (literacy and other priority areas) and will be used for remediation and enrichment.
Administrators said they will continue daily monitoring of grant balances and will bring appropriation transfers to the June board meeting if reallocation among functions becomes necessary.
