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Committee debates eliminating bid bond requirement; vote deferred after quorum ruling
Summary
Committee members discussed proposals to eliminate the timber bid bond requirement and to add a two‑year ban on bidders who fail to sign contracts. A motion was made but the committee later determined it did not have a quorum and could not vote; the item will return to a future meeting.
Committee members discussed a proposal to drop the timber sale bid bond requirement and adopt a two‑year prohibition on any successful bidder who declines to sign the contract.
A county staff member said procuring bid bonds can be difficult for regular bidders whose corporate offices are out‑of‑state and that bidders have asked the county to eliminate the requirement. The staff recommendation presented was to remove the bid bond and to impose a two‑year bar on any bidder who is the successful bidder but then fails to sign the contract.
"Over of the bidders have asked that we do away with the the bid bond process. So that's my recommendation," the staff member said. A committee member then said, "I make a motion to go ahead with the get rid of the bond and and adding the 2 year prohibition to it."
Later in the meeting county staff confirmed the committee did not have a quorum for taking votes: Heather (county staff) reported the county board chair is ex officio but does not count toward the quorum, leaving only two voting members present. Because of that ruling, the committee could not vote on the bid bond motion at this meeting. Committee members discussed bringing the item back at the next scheduled meeting or at a May meeting if timing required.
Separately, the committee approved minutes earlier in the meeting by voice vote; the minutes approval was recorded as "motion carried." The bid bond proposal was discussed but not acted upon due to the quorum ruling.
