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Commission approves $1.42 million pay application and two change orders for new law enforcement center
Summary
The commission approved payment application No. 17 totaling $1,419,281.11 for construction of the new Coffey County Law Enforcement Center and signed change orders to adjust project accounting and to fund access-control equipment from contingency with no change to the guaranteed maximum price.
The Coffee County commissioners approved payment application No. 17 for the new Coffey County Law Enforcement Center, authorizing a contractor draw of $1,419,281.11 for work completed through April 30, 2025. The board also approved two change orders affecting project accounting and the allocation of contingency funds for security systems.
County construction staff presented the pay application and project status. The period-end summary showed multiple subcontractor pay requests for masonry, carpentry, roofing, flooring, coatings, mechanical and electrical work; retainage figures remain on several line items. Commissioners asked staff and the project manager about pending retainage requests and were told contractors may present formal retainage releases in coming weeks.
The board approved change order 39 (as presented) to deduct $70,096 from the project construction contingency to cover previously ordered card readers and related wireless access-point work. Staff said the work and equipment (card readers, wireless access points and associated revisions) had been procured and that contingency would cover the cost; the county’s guaranteed maximum price (GMP) will not change as a result of these contingency-funded adjustments.
The board also approved change order 30 for accounting purposes. County staff explained that an earlier line item needed reconciliation in the contractor’s accounting system; approving the administrative change order allows the contractor and project manager to close and reconcile several previously flagged costs. Commissioners confirmed the approvals do not increase the GMP and that contested items previously negotiated with the contractor had been resolved in prior negotiations.
Commissioners recorded unanimous votes approving the pay application and both change orders. County and contractor representatives said systems testing, elevator inspections and punch-list work are underway, with phased move-in and an anticipated public open-house window to follow once final inspections are complete.
County staff cautioned that additional retainage-release requests could arrive in the next weeks as subcontractors complete punch list items. The commission instructed staff to continue monthly oversight and to return to the board for any contract or GMP amendments.
