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Historic inventory project draws three bids; city budget and state review expected
Summary
The commission was briefed on recent bid openings for a historic inventory project; three firms submitted proposals with amounts ranging from $59,000 to $114,000 and the city has $60,000 available including a $30,000 city budget and $30,000 match.
Commissioners were briefed that a bid opening for the Westminster historic inventory concluded with three bids received from EAC Archaeology Inc., Marstel-Day LLC, and a third firm. Staff said the bid amounts range from $59,000 to $114,000.
Staff told the commission the city currently budgeted $30,000 and expected a $30,000 match, giving an apparent target of roughly $60,000 for the project. Staff also said the state grant representative will be involved in selecting the successful bidder and the commission's input would be part of the recommendation sent to the City Council, which ultimately must approve the contract.
One commissioner disclosed a close personal relationship with a principal at one bidder and said she would step aside from deliberations to avoid a conflict of interest. The commission discussed approaches for review, including sharing bid summaries without names and relying on other commissioners and staff for evaluation.
Commissioners emphasized clarity in contract language, including benchmarks and progress-reporting milestones. Staff told the commission the state typically requires review periods and benchmarks and that the commission should flag any needed contract language now while negotiations proceed.
No contract award or final selection was recorded at the meeting; staff said they would prepare materials and a recommendation for the commission and the City Council.
