Board reviews contracts including cybersecurity switch, Lenovo lease and Safe2Say coverage

District staff presented a package of contracts for the board’s review May 6, covering cybersecurity, device leasing, software subscriptions and student‑safety services.

Sean (district staff) led the contracts review. Highlights included a new agreement for endpoint protection through a Bucks County Intermediate Unit (Bucks IU) consortium that will replace the district’s existing product. Staff said the change carries ‘‘consortium pricing’’ and that the annual difference versus the prior product was ‘‘about $20,000 to $30,000’’ as noted in the agenda discussion.

The district’s Lenovo Financial Services lease for student and staff laptops was listed with an annual payment shown in the agenda as $275,501. Staff said the district manages one‑to‑one device leases on a four‑year refresh cycle and keeps vendor continuity to simplify support.

Other contracts reviewed included: - A PSBA (Pennsylvania School Boards Association) renewal for unemployment‑compensation legal representation and oversight (staff said PSBA handles hearings and representation for unemployment claims). - A renewal of FMX (facility management software) that the district uses for work orders, building‑use scheduling and preventative maintenance. - A Canvas (Instructure) cloud subscription listed in the agenda with costs shown as "$27.05 85 for the first year and $28.09 80 for year 2" in the packet. - A no‑cost agreement with Bucks County Community College to use overflow parking for graduation, subject to standard insurance/indemnity arrangements.

Staff also presented a new contract for Safe2Say tip‑response services delivered through the Bucks IU. That service was listed at $3.65 per student for the 2025–26 school year; staff described it as a flat annual fee and estimated the district’s total cost would be roughly a district‑level flat fee (staff said that equates to about $20,000 for the district as shown in the presentation). Staff explained the service provides 24/7 monitoring and triage of tips received through the Safe2Say hotline and that contracted, trained personnel (retired EMS/police officers through the IU service) will attempt family contact and coordinate with local police departments before the district follows up the next business morning.

Staff also noted several smaller or specialty purchases and renewals on the agenda (DJ for a school event funded by student council, Jamf licensing for iPads, Beam backup licensing and other maintenance contracts). Committee members asked questions about line‑item costs and whether some services could be limited to secondary students; staff said they had asked the vendor about that but were told the per‑student rate could not be limited to certain grades at this time.

Staff presented contract details for review; no final approvals were recorded in the committee discussion excerpted in the transcript.