Crossville Board approves minutes and invoices, moves July meeting; directs staff to seek CPA proposals
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Summary
The Crossville Board approved meeting minutes and invoices, voted to move the July meeting back a week, and directed staff to solicit proposals for a CPA or bookkeeping service familiar with governmental accounting before the June 30 audit.
The Crossville Board approved its previous meeting minutes and a batch of invoices and voted to move the July meeting back one week to avoid conflict with Independence Day.
During the meeting a staff member told the board the construction account balance is roughly 38,400,000 and that the account earned about $120,000 in interest last month. Staff and board members discussed the need for a CPA or bookkeeper who understands governmental accounting — including tracking multiple funds such as general, long-term capital asset, and debt accounts — before the upcoming audit scheduled for June 30. (Finance staff)
A board member said the setup portion of the accounting engagement would take the most time; several members mentioned local CPAs by name as options. Finance staff and board members named Scott Loney and Terry Stevens as local CPAs discussed at the meeting. The board agreed to publish a request for proposals, post it on the town website, send letters to prospective firms, and consider a special call or special meeting to open bids and appoint a provider sooner than waiting until the next regular meeting. (Staff member)
On scheduling, the board approved moving the July meeting from July 1 to the second Tuesday in July to avoid the July 4 holiday; a motion and second were made and the motion carried by voice vote. (Board members)
Votes at a glance - Motion to approve minutes: moved and seconded; outcome: approved by voice vote (names not specified). - Motion to approve invoices: moved and seconded; outcome: approved by voice vote (names not specified). The staff member said all invoices "fell within the contracted amount." (Finance staff) - Motion to move July meeting back one week: moved and seconded; outcome: approved by voice vote (names not specified).
No detailed vote tallies or named votes were recorded in the meeting transcript. The board directed staff to post the CPA request for proposals on the town website and to mail notices to selected firms; staff said it would schedule a bid opening and a special call so the board could appoint a provider without waiting until the next regular meeting. (Staff member)
